Fleet Payables Admin

Job Title: Fleet Payables AdminIf your skills, experience, and qualifications match those in this job overview, do not delay your application.Location: Buena Park, CAShift: 8AM-4:30 PMPayrate: $24/hrJob Description:This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for accounts payable and invoice processing for fleet expenses and includes closing work orders in maintenance system, scorecard, and issue resolution.Accountabilities:Responsible for accounts payable and administrative dutiesInvoice payment and processing in accordance with company and department financial practicesConduct reconciliations and statement reviews and resolve any discrepanciesProactive tracking and customer alerts for known anticipated payment or warranty concernsResolve any vendor or customer inquiriesFinancial and payables reporting to key stakeholdersAssist in developing and delivering department reports and scorecardsWeekly/Period financial reporting to key stakeholdersDevelop team and department standard operating procedures and identify improvement opportunitiesAdditional duties as assigned by ManagerScope of Interactions:50% Internal a collaboration with field customer, fleet technicians, managers, and payables team50% External daily interaction with vendors for payables process and issue resolutionPosition Level: L02 equivalentHigh School diploma or GEDMinimum of 2 years experience in admin support and fleet operationsAbility to effectively communicate in a professional and constructive manner internally and with suppliersAbility to learn and update multiple accounts payable systemsBasic knowledge and understanding of private fleet operations with the desire to grow and learn in line of workMust have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactivelyCollaborate with peers to balance daily workloads and support the businessWillingness to embrace change and all other assigned duties for the greater good of the teamProduce/review various performance reports to drive resultsStrong attention to detailFlexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skillsAble to manage several tasks simultaneouslyProactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supportsAbility to work independently and with a team collaboration-based approach to decision makingManage communications through phone, email, fax, mail, etc.Advanced/Proficient Computer Skills (Outlook, Word, PowerPoint, Excel)Strong passion for customer service and fleet excellenceAbility to learn and update multiple accounts payable systemsAbility to effectively interact and build a favorable business relationship with internal and external customersAble to assist with account management dutiesStrong team player and committed to teamwork in all situationsExcellent written and oral communications skillsDemonstrated ability to leveraging system and toolsStrong team player and committed to teamwork in all situationsExcellent written and oral communications skills

Created: 2025-10-04