Office Manager

Join Us!While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.This Jobot Job is hosted by: Julia TomsAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $57,000 - $60,000 per yearA bit about us:We are a leading global technology enabled service bureau providing RFID and Non-RFID tags, labels, and small profile packaging to customers around the globe.Why join us?A supportive, growth-focused environmentOpportunities to expand your skills and take ownership of key initiativesA company that recognizes and rewards excellenceJob DetailsPosition: HR/Office ManagerLocation: O'Fallon, MO (5 days a week onsite)Target Salary: $60k (may do short temp to perm)SUMMARY: The Office Manager responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for managing and coordinating office services and related activities, some HR functions.ESSENTIAL FUNCTIONS, DUTIES, & RESPONSIBILITES: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.Mandated work hours: 7:30am - 4:30pm, unless specified otherwise.Maintains high standards of confidentiality of all employee records and information.Coordinates recruitment efforts with HR Manager: job postings, interview scheduling, etc.Answers central, multi-line telephone system and directs calls accordingly.Order breakroom, office & facilities supplies and monitor inventory.Keep items stocked in break and conference rooms.Order Meals for employees per management requestAssist with monthly, quarterly, semiannually event planning such as ordering meals, gift cards, preparing the breakroom and other duties as needed and assigned by Human ResourcesScan and deposit checks arriving via mailStuff, stamp & mail Accounts Payable checksStuff envelopes, stamp and mail invoicesKeep track of postage in meter machine and inform A/P when to refillWelcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.Sign for, distribute, and schedule pick-ups for FedEx packages, distribute incoming mail, and be able to prepare large mailings. May be required to prepare other outgoing mail.Managing and scheduling handyman and pest control visits coordinating with Facility ManagerOrder breakroom, office & facilities supplies and monitor inventory.Assist leadership with administrative functions as directed:Book travel arrangementsSchedule & organize meetings, arrange working lunches/dinnersPrint, copy, and mail documentsResponsible for special events, vendors, guest meals, visitors, outside providers, and inquiriesAssist executives and HR with additional administrative functions as directed.OTHER DUTIES AND RESPONSIBILITIES:As directed by management, perform general duties to include but not limited to: photocopying, scanning documents, mailing, filing and scheduling appointments.Responsible for special events, annual global traveling and meetings, vendors, guest meals, visitors, outside providers, and inquiriesOther duties as assignedQUALIFICATIONS:High school diploma or GED equivalent with a minimum of two years of related experience.Polished and professional; understands organization going through change management and able to wear many hats, including some HR functions.Must be punctual and reliable.Ability to write routine reports and correspondence.MUST be Proficient in Excel and Outlook.Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.A plus if candidate has reliable and independent source of transportation to be able to run local errands upon request.Preferred:Prior phone operator experience a plusPrior Customer Service experience a plusInterested in hearing more? Easy Apply now by clicking the "Apply Now" button.Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at /legal.

Created: 2025-10-04