Administrative Assistant

Job Title: Plant Administrative AdminLocation: Lexington, KY 40511Duration: 6 MonthsSchedule: 1st Shift, Monday to Friday, 8:00 AM - 5:00 PMPay Rate: $25.00 - $30.00/hour (W2 - No Benefits)Qualifications, skills, and all relevant experience needed for this role can be found in the full description below.About the Role:Are you a highly organized, detail-oriented professional with a strong accounting background and excellent multitasking skills? We're seeking a Plant Administrative Admin to be the friendly and professional first point of contact for 14 Plant Managers at our Lexington facility.This pivotal role supports a broad range of administrative, finance, procurement, and employee engagement functions "” from managing vendor invoices and inventory to coordinating large-scale employee events. If you thrive in a fast-paced environment and enjoy juggling multiple priorities with professionalism and grace, this role is for you.Key Responsibilities:Finance & Accounting SupportMatch shipping documents with ACH wire transfers and maintain receivables.Prepare deposits and coordinate journal entries with Shared Services.Reconcile PCard and travel expenses monthly.Invoice vendors and track reimbursements.Maintain organized files for plant and shipment reimbursements.Complete and distribute monthly Standard Hours Reports to finance leadership.Procurement & Inventory ManagementCreate and manage annual purchase orders for vendors.Assist with physical inventory preparation for supplies and logistics.Coordinate inventory setup with IT, payroll, and facilities.Badge & Access ManagementOrder badge supplies and maintain accuracy in badge systems.Create badges for new hires and conduct quarterly audits.Collaborate with building services and security teams.Office & Staff SupportManage calendars, set up conference rooms, and coordinate off-site events.Order food, office supplies, and special occasion items like birthday cakes.Organize and support employee meetings and celebrations.Employee Engagement & EventsPlan and execute major employee meals for holidays and special occasions.Coordinate with the DEI team on events and decorations.Manage giveaways, seasonal treats, and festive events like Santa visits.Facilities & Vendor CoordinationLiaise with vendors for cleaning, maintenance, and catering.Maintain shared spaces, including drink closets and lost & found.File work orders and ensure cleanliness throughout the facility.Additional DutiesSort and distribute mail.Set up guest Wi-Fi access.Support strike planning and high-end visitor tours.Respond to facility issues, including power outages and wildlife management.What You Bring:Strong organizational skills and the ability to manage multiple priorities simultaneously.Experience in finance operations, vendor management, or related administrative functions.Proficiency with Microsoft Office (especially Excel) and communication tools like MS Teams.Excellent interpersonal and communication skills to effectively engage with plant managers and vendors.Ability to coordinate large-scale employee events and manage logistics with attention to detail.Professional demeanor, as you will be the first point of contact for visitors and staff.Why Join Us?Be the welcoming face of a dynamic manufacturing plant.Work onsite in a collaborative, fast-paced environment.Competitive hourly pay with consistent day shifts.Opportunity to make a meaningful impact through operational and employee engagement support.

Created: 2025-10-08