Executive Assistant

Executive Assistant - Energy IndustryQualifications, skills, and all relevant experience needed for this role can be found in the full description below. Location: Pittsburgh, PA (Hybrid) Reports to: Vice President Employment Type: Full-TimeAbout the RoleWe're looking for a motivated and detail-oriented Executive Assistant to join our growing team in the energy industry. This person will provide high-level administrative support to our Vice President and leadership team, helping to keep operations organized, efficient, and on track.You'll manage schedules, coordinate events, maintain CRM data, and support interview scheduling "” all while ensuring the highest level of professionalism and confidentiality. This is an excellent opportunity to play a key role in a dynamic, forward-thinking organization that's driving impact in the energy sector.What You'll DoManage executive calendars, schedule meetings, and coordinate travel logisticsPrepare materials for meetings, presentations, and client engagementsServe as a liaison between leadership, internal teams, and external partnersPlan and organize company meetings, events, and industry conferencesMaintain and update CRM data (Salesforce, HubSpot, or similar)Generate CRM reports to support business development and client engagementSchedule and coordinate interviews with candidates and hiring teamsSupport onboarding logistics and recruiting operationsWhat We're Looking For3+ years of experience as an Executive Assistant (energy, engineering, or professional services preferred)Strong communication, organization, and multitasking skillsProficiency in Microsoft Office Suite, Google Workspace, and CRM systemsAbility to manage multiple priorities in a hybrid work environmentProfessional, discreet, and dependable under pressureBachelor's degree preferred (Business, Communications, or related field)Bonus PointsExperience planning events or coordinating projectsFamiliarity with the energy or utilities sectorA proactive, solutions-oriented mindset

Created: 2025-10-15