Executive Secretary

Job Title: Executive Secretary / Administrative AssistantLocation: Tallahassee, FLEmployment Type: ContractDuration: 8 monthsWork Environment: Professional office settingDress Code: Business casualSchedule: Monday - Friday, standard business hoursWork Arrangement: OnsiteApply promptly! A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.Position Summary:Seeking a detail-oriented and organized Executive Secretary / Administrative Assistant to provide professional administrative and clerical support to executive management. This position plays a key role in maintaining efficient office operations and supporting day-to-day executive activities in a fast-paced, professional environment.Key Responsibilities:Provide administrative support to executive and management staff, including scheduling meetings, preparing correspondence, and managing calendars.Handle phone calls, emails, and inquiries with professionalism and confidentiality.Prepare and maintain reports, records, and presentations using Microsoft Word, Excel, and PowerPoint.Organize and file documents, maintain accurate databases, and assist with document retrieval.Support customer service activities by assisting internal staff, clients, and the public.Coordinate internal communications and assist in organizing departmental functions or meetings.Perform general office duties such as photocopying, scanning, and ordering supplies.Uphold department policies and ensure adherence to administrative procedures.Required Qualifications:High School Diploma or equivalent.Minimum 1 year of experience as an administrative assistant in a professional office environment.Minimum 1 year of experience supporting executive or management-level staff.Minimum 2 years of professional customer service experience.Proficiency in Microsoft Word, Excel, and PowerPoint.Strong verbal and written communication skills.Excellent organizational and multitasking abilities.Ability to work independently and maintain confidentiality.

Created: 2025-10-15