Executive Assistant

Our client, a leader in financial & tax software, is hiring an Executive Assistant to join their team in Mountain View, CA!The following information provides an overview of the skills, qualities, and qualifications needed for this role.**This is an 18-month W2 contract with benefits and paid holidays**As the Executive Assistant, you will support 3 Directors in managing complex calendars across time zones and serving as liaison between executives and internal/external stakeholders.Responsibilities:Prepare, track, and organize meeting materials, communications, and records.Coordinate travel (via Concur) and handle expense reporting.Support team meetings, offsites, and departmental events as needed.Collaborate with other EAs to balance workload and priorities.Maintain confidentiality and discretion when handling sensitive information.Work cross-functionally with Strategy, M&A, and Venture teams.Coordinate with international partners, particularly UK-based leadership.Desired Skills:3+ years as an Executive Assistant, ideally in a tech or enterprise environmentExperience supporting multiple leaders simultaneously (Director, VPs.).Exposure to M&A or corporate strategy environmentsExperience supporting international leaders (multi-time-zone coordination).Exceptionally organized, detail-oriented, and proactive.Google Suite (Gmail, Calendar, Docs, Sheets) Concur for travel/expense management.AI tools experienceMotion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Created: 2025-10-15