Office Coordinator

Our client, a specialized institutional investment manager, is seeking an Office Coordinator to join their organization. The hours are 8:30am-5:30pm. This role is hybrid, with 3 days in office in Manhattan( Monday - Wednesday) and 2 days remote, with flexibility to work onsite Thursdays or Fridays as needed.Responsibilities:Is this the role you are looking for If so read on for more details, and make sure to apply today. * Serve as the first point of contact for visitors, vendors, and guests, ensuring a polished and professional office experience * Manage conference room scheduling, event logistics, and office/facilities maintenance across two floors * Oversee office and kitchen supply inventory, catering orders, and daily operations for both staff and client areas * Process expense reports for the CFO and assist with Concur entries for office-related purchases * Support onboarding and offboarding processes, coordinating closely with HR and IT * Assist in planning firm events and outings, ensuring smooth execution and attention to detailJob Requirements: * Bachelor's degree preferred3-5+ years of administrative, office coordination, or facilities experience * Highly organized, proactive, and calm under pressure with excellent judgment and discretion * Strong communication and interpersonal skills with a warm, professional demeanor * Proficiency in Microsoft Office Suite, Zoom, and Teams; Concur and ADP experience a plus * Comfortable performing light physical tasks (restocking supplies, assisting with setup) * Professional, dependable, and adaptable with a strong "can-do" attitudeCompensation/Benefits: * Up to $95K base salary + bonus + paid overtime * Medical, dental, and vision coverage * 401(k) after 3 months of employment * PTO, sick days, and 10 paid holidays (stock market schedule) * Firm-sponsored events including holiday parties, summer outings, and monthly lunchesBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)

Created: 2025-11-15