Senior Executive Assistant, C-Suite

Position Summary:Considering making an application for this job Check all the details in this job description, and then click on Apply.The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is will need to be at the Conshohocken, PA headquarters, as needed. Essential Functions and Job Responsibilities: Executive SupportManage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests. Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism. Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files. Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.Collaboration & CommunicationPartner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite. Act as liaison between executives, internal teams, board members, and external partners. Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information. Handle sensitive and confidential information in accordance with company policies.Meeting & Event SupportCoordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.Support preparation, logistics, and material development for board meetings and executive presentations.Travel & Expense ManagementArrange domestic and international travel, including detailed itineraries and all accommodations. Prepare and reconcile expense reports in alignment with company travel and compliance policiesProject SupportSupport special projects through research, coordination, information gathering, and report preparation.Monitor deadlines, track milestones, and maintain accuracy in project documentation.Ensure compliance with regulatory and privacy requirements, including HIPAA.Office Management Support (as needed)Collaborate with NYC office operations when extra support is required. Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.Maintains patient confidentiality and functions within the guidelines of HIPAA.Completes assigned compliance training and other education programs as required.Maintains compliance with AdaptHealth's Compliance Program. xijylhu Performs other related duties as assigned.Competency, Skills and Abilities: Exceptional organizational and time management skillsStrong written/verbal communication; proficiency in Microsoft Office SuiteHigh discretion, multitasking under pressure, analytical problem-solvingProactive, adaptable in fast-paced settingsLeadership-oriented, resourceful and capable of navigating ambiguityResults-driven, committed to continuous improvementEducation and Experience Requirements: Bachelor's degree in Business Administration, Communications, or related field preferredMinimum 5 years executive assistant experience, preferably healthcare/corporatePhysical Demands and Work Environment: Work environment may be stressful at times, as overall office activities and work levels fluctuateMust be able to bend, stoop, stretch, stand, and sit for extended periods of timeSubject to long periods of sitting and exposure to computer screenAbility to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer useMust be able to lift 30 pounds as neededExcellent ability to communicate both verbally and in writingMay be exposed to angry or irate customers or patientsPI7dfdffbbd05c-3631

Created: 2026-03-19