Project Administrator (Construction)

Administrative Coordinator / Project Administrator - Louisville, KY (Fisherville, KY) - On SiteCommercial Construction | Sports FacilitiesHit Apply below to send your application for consideration Ensure that your CV is up to date, and that you have read the job specs first.Toadvine Enterprises, a leader in sports facility and commercial construction projects for over 35 years, is hiring an Administrative Coordinator / Project Administrator to support high-profile projects. This is more than an admin role "” it is a career-track opportunity for someone who wants hands-on exposure to project management, construction operations, and client coordination.What You'll DoManage project setup in ERP and Procore systemsTrack project milestones, documentation, budgets, and action itemsLead end-to-end submittal package creation and trackingAdminister and track internal and external change ordersSubmit permits, drawings, COIs, W-9s, and bondsSupport Project Managers with field check coordination and documentationCoordinate with manufacturers, general contractors, vendors, and internal teamsMaintain organized master project files from pre-construction through closeoutWhat We're Looking For2+ years of construction project coordination or administrative support experienceExperience with ERP systems (required) and Procore (preferred)Strong working knowledge of submittals, change orders, and project documentationProficiency in Microsoft Office (Excel, Outlook, Word)Highly organized, detail-driven, and deadline-focusedPassion for sports facilities, gymnasiums, or commercial constructionWhy This Role Stands OutDirect exposure to Project Managers and leadershipClear pathway to grow into a Project Manager position in the futureFast-paced, high-visibility construction projectsCompetitive base salary + bonus potentialStable, family-owned company with long-term growth plansIf you are looking for a construction administration role that builds real project management experience "” not just paperwork "” this is your opportunity!. xijylhu Malone is an equal opportunity employer.

Created: 2026-03-28