Administrative Assistant

Administrative AssistantSubmit your CV and any additional required information after you have read this description by clicking on the application button.The Administrative Assistant supports the daily operations of a commercial property management company by providing administrative support, delivering excellent customer service to tenants and vendors, and assisting with accounts payable and light maintenance billing. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. ResponsibilitiesProvide general administrative support to the property management team, including filing, data entry, document preparation, and record maintenanceAnswer phones, respond to emails, and serve as a primary point of contact for tenants, vendors, and visitorsAssist with tenant communications, including lease-related correspondence, notices, and service requestsMaintain accurate tenant and property records in property management software and shared filing systemsCoordinate calendars, meetings, and appointments as neededRespond promptly and professionally to tenant inquiries and requestsLog, track, and follow up on maintenance requests to ensure timely resolutionCommunicate with vendors and contractors regarding scheduling, access, and work completionSupport positive tenant relationships by providing courteous and solutions-oriented serviceProcess vendor invoices and verify accuracy, coding, and approvalsEnter invoices into the accounting or property management systemAssist with preparing and tracking payments to vendorsSupport reconciliation of invoices related to property operationsMaintain organized records of invoices, contracts, and payment documentationAssist with billing back maintenance charges to tenants when applicablePrepare maintenance-related invoices or chargebacks based on work orders and service reportsCoordinate with property managers and maintenance teams to confirm billable itemsTrack maintenance expenses and ensure proper documentation is maintainedQualifications xijylhu High school diploma or equivalent required; associate degree or relevant coursework preferredPrevious administrative, property management, accounting, or customer service experience preferredBasic understanding of accounts payable processesProficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn property management softwareStrong organizational skills and attention to detailExcellent written and verbal communication skillsAbility to handle confidential information with discretionSelf-motivated, dependable, and able to work independently and as part of a teamIf you are interested in learning more, please apply now.

Created: 2026-03-29