Operations & Administrative Coordinator

OverviewOur firm is seeking an Operations and Administrative Coordinator  to contribute to our company's growth by supporting senior leadership and the internal company operations. Companywide this role will learn and manage the firm's internal operations to support our people, technology, and systems. This role will serve as executive support to two senior leaders. All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.This is a unique role that will provide candidates with the opportunity to learn how to manage and operate a Construction Management business in today's fast-paced and ever-changing environment. Each day you will be given the opportunities and the resources to expand your business knowledge with new skills, technologies, and experiences. The ideal candidate is entrepreneurial, detail-oriented, and resourceful. Acting as a trusted extension of the leadership team, you will need to be able to anticipate business needs and manage competing priorities. Responsibilities & Areas of FocusAdministrative & Operational SupportAssist with the creation, roll out, and maintenance of the firm's resource library, systems + SOPs Streamline administrative workflows and improve processesGenerate companywide internal communications and announcementsThird party vendor management: IT, mobile & office phones, software licensing & renewalsNew staff onboarding Executive SupportManage calendars for two senior leaders, including scheduling internal and external meetingsPrepare meeting materials, agendas, and presentationsTake notes and track action items from leadership meetingsAssist with expense reporting and invoice processingOffice & Facilities ManagementPlan and coordinate internal meetings, team gatherings, and corporate eventsManage and maintain internal and external communication devicesCompany Apparel: design and procure new apparel while maintaining an organized inventory of current stockCoordinate and oversee daily office, warehouse, and satellite office operationsEnsure the office environment is organized, functional, and welcomingMarketing Design, Create & Publish Social Media Content (weekly jobsite visits required)Review & Approve Marketing Consultant's Social Media Content & CalendarMaintain & Update Company Website Maintain & Update Marketing Pages for RFPs & Business Development Design & Procure Jobsite Signage & BrandingKey Attributes & Intangibles Comfortable working in a fast-paced and dynamic environmentHighly organized and detail-orientedExperience coordinating cross-team projects or initiativesProactive and solution-focusedValues work product ownership and the completion of tasks  The "˜Owner's Mindset'QualificationsMinimum of three (3) years' work experience in an Operations, Executive Assistant, Administrative, or Office Management role. Previous experience in Construction Management or Real Estate Development a plus but not required. xijylhu Bachelor's degree in business, Management, Communications, Construction Management, or related fieldAdvanced proficiency in Microsoft Office 365Adobe In-Design, Bluebeam, AI Tools (Preferred, not required)Strong written and verbal communication skills JL Dunn & Company is hiring this role directly and is not currently soliciting proposal from third party recruiting firms.

Created: 2026-04-02