Assistant Property Manager

Assistant Property Manager - Job Description Location: 3030 Old Ranch Parkway, Seal Beach, CA Reports To: Senior Property Manager Classification: Part Time, Non-exempt Position Summary: The Assistant Property Manager supports the daily operations of a Class A commercial office building, ensuring exceptional tenant service, financial accuracy, and operational efficiency. This position plays a key role in administrative functions, tenant relations, vendor coordination, and financial tasks within the Yardi property management system. Key Responsibilities: Tenant Relations & Administration Serve as a primary point of contact for tenant service requests and general inquiries Coordinate tenant move-ins, move-outs, and onboarding procedures Track and follow up on open work orders and service requests to ensure timely resolution Maintain accurate tenant contact records and lease abstracts Financial Operations Apply tenant cash receipts and reconcile daily bank deposits using Yardi Enter accounts payable invoices into Yardi, ensuring proper coding, approvals, and timely processing Assist with rent collection, late notices, and lease compliance follow-ups Support monthly financial reporting and variance analysis Vendor & Operations Support Coordinate with vendors for building services, ensuring compliance with service contracts Maintain updated vendor insurance and contract documentation Assist with obtaining proposals and quotes for services or maintenance projects Conduct regular inspections of common areas and report findings to Property Manager Administrative & Compliance Maintain organized files for leases, correspondence, and building operations Support budget preparation by gathering vendor estimates and operational data Ensure compliance with property management best practices and safety protocols Qualifications: • Associate's or Bachelor's degree in Business, Real Estate, or related field preferred • 2+ years of commercial property management or real estate experience • Proficient in Yardi Voyager (or similar property management software) • Strong financial acumen with experience handling AP/AR functions • Excellent communication, organizational, and multitasking skills • Knowledge of commercial leases and building operations is a plus To Apply: Please submit your resume and a brief cover letter.

Created: 2025-05-23