Ad Coordinator

Coordinator III - Ad Coordinator Responsibilities Manage all details of the weekly advertisement by version, zone, and block number to ensure error-free ads that meet deadlines and advertising standards Execute ad changes by reviewing and implementing feedback from internal teams and reports (e.g., CM, ACM, VPMM, Promo Coordinator, FMM, Pricing, etc.) Pull daily consolidated reports and Promo Tool data to update ads accordingly Troubleshoot discrepancies between ad proofs and internal data sources (Consolidateds, DSD Grid, Versioning Grid, Messaging Grid) Proof pages for accuracy: check sale prices, product images, copy, legal disclaimers, ExtraBucks, with card offers, and more Communicate weekly ad changes and requirements to the design and production teams Coordinate with vendors for print, pre-media, translation, and digital deliverables Route proofs and prepare weekly PDFs Assist with planning and coordinating all office events Attend and execute all events with event staff Preparing and coordinating event tasks Perform administrative duties for event department Taking photos at all events Maintain schedule of local special events Prepare proper correspondence for wedding events Attend and support on site management of events Organize events related to student programming Develop special events, after-school and day-time activities Coordinating day to day activities of an after school program at a particular site Coordinate and implement program events and activities Participate and assist with the coordination monthly of monthly volunteer meetings Prepare all orders and reports for event day Attend school meetings as needed and coordinate with school staff around needs for services Manage daily activities of the site office Reach out to customer to propose planning meeting for complex events Set up for all events and moves to ensure customer satisfaction Oversee event process and be onsite from the first day of set up through the final day of tear Deliver a Program of staff management communication and social events Coordinator III - Ad Coordinator Requirements 3 years of Ad Production experience Prior proofing experience required Highly organized and exceptional attention to detail Strong ability to multitask and work under tight deadlines Strong communication and problem-solving skills Self-motivated and able to work independently Proficiency in Microsoft Excel and Word Macintosh computer experience preferred Experience with Adobe Acrobat (latest version) High School Diploma or GED

Created: 2025-06-05