Bookkeeper

Bookkeeper Growing Real Estate company is seeking a detail-obsessed, analytical, and systems-savvy AP/AR Specialist to manage and optimize our Accounts Payable and Receivable operations. This role is critical to maintaining accuracy and compliance across our government housing contracts, vendor payments, landlord reimbursements, and internal property management workflows. You must be confident with numbers, fluent in Excel logic, and ready to dive into the complexities of government billing, rent proration, and multi-unit financial reconciliation. This isn't just data entry "” we need a sharp, proactive thinking, troubleshoot payment issues, and contribute to building smarter processes. This position is a located in Charlotte, NC with a salary range of $55,000 - $62,000 based on experience. This is a remote position to start but may require some office hours down the road so the person must be located in Charlote NC Key Responsibilities Accounts Payable (AP) Manage the full AP cycle in Bill.com and QuickBooks, including invoice entry, GL coding, routing for approval, and payment processing Coordinate payments to vendors, landlords, utilities, and contractors in accordance with internal timelines Upload and verify unit-level invoices related to rent, utilities, repairs, maintenance, and clean/make-ready (CMR) processes Maintain accurate records of vendor profiles, W-9s, and payment preferences Assist with designing and maintaining approval workflows in Dynamics 365 to ensure payment authorization is documented Process owner reimbursements and confirm payment terms for terminated or vacated FEMA units Accounts Receivable (AR) Generate and track FEMA invoices for task orders, monthly rent, deposits, consolidated orders, and damage claims Post payments in QuickBooks and reconcile them with task order records and unit occupancy data Monitor receivables, follow up on unpaid invoices, and communicate with FEMA representatives as needed Ensure accuracy in rent proration, overlapping occupancy, and rent/utility splits Research and resolve payment discrepancies quickly and thoroughly Reconciliation, Reporting, and Compliance Perform weekly bank and account reconciliations in QuickBooks Maintain organized, audit-ready documentation for all FEMA-related payments and approvals Support FEMA reporting needs by pulling task order payment data and preparing reimbursement support files Identify and correct billing errors related to dates, occupancy status, or contract limits Coordinate closely with property management and inspections teams to align financial records with operational activity Core Competencies Highly analytical and extremely comfortable working with numbers, calculations, and detailed records Proficient in Excel Ability to reverse-engineer billing problems, identify missing data, and proactively clean up payment histories Familiarity with FEMA contracts or similar government reimbursement structures preferred Resourceful and solutions-driven; must be able to navigate ambiguity and "figure it out" when given incomplete information Not just a bookkeeper "” this role requires a compliance-focused, systems-thinking mindset Tools & Systems QuickBooks Online Bill.com Microsoft Dynamics 365 (Customer Service) Microsoft Excel Adobesign Preferred Qualifications 3+ years of AP/AR experience (preferably in real estate, construction, or government contracting) Knowledge of GAAP, grant billing, or public housing/HUD payment structures Familiarity with government financial processes, task order billing, or property-level reconciliation is a plus Strong communication skills and ability to work independently in a remote environment Key Skills Administrative Billing Accounts receivable Accounts payable Office Assistant Quickbooks Accounting Administration Bookkeeping Office Manager Logistics Bachelor's Degree Requirement: No 3 years of AR/AP Experience

Created: 2025-06-05