Administrative Coordinator

Our client, a leading non-profit organization, is seeking a Temporary Administrative Coordinator to join their team. This role will last for ~1 month, with the potential to extend as needed and requires this person to be on site 5 days a week from 8:30am-4:30pm. The role pays up to $24/hr and is a great opportunity for someone that has a passion for mission driven work.Essential Duties and Responsibilities:Liaise between kitchen and drivers to ensure deliveries go out completed and on timeCommunicate with customers to relay any delays or delivery issuesPrint out orders and labels for kitchenAssist when needed with packing up ordersGather supplies needed for staffed catering eventsEnter and receive invoices into Accounts Payable systemOrder supplies for office and kitchenMaintain office organizationCreate monthly orders for standing customersConduct research into potential new customers and assist in outreachTrack receivables, communicating with clients to facilitate paymentsReceive and process credit card paymentsReconcile invoices and payments with finance departmentFormat menus, flyers, and promotional materialsProvide back up for Senior Events Manager and Director of Events for processing ordersWork with the Executive Assistant to facilitate New Hires and HR status changesWork staffed events as neededCreate materials for meetings with executives of Project RenewalMaintain social media presence with regular posts on Facebook & InstagramQualifications:Bachelor's degree or equivalent experience3+ years of administrative experience2+ years of food services and/or catering experienceSuperb organizational skills and strong administrative backgroundHighly reliable, detail-oriented, and resourceful team playerAbility to balance priorities on multiple tasks and maintain workflow in high pressure environmentInitiative to take on assignments with minimal supervisionSolid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.), Quickbooks, and social mediaKnowledge of POS (Toast) and expense tracking software (XtraChef) a plusStrong sales and communication skills - verbal and writtenStrong knowledge of and skills in social mediaAbility to work with team members and coordinate between teamsBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)

Created: 2025-06-07