Secretary

Job Requisition ID: 47565 Closing Date: 06/20/2025 "‹Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary: (effective 7/1/25) $4,128; Full Range: $4,128-$5,450 Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger"”something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule"”flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Office Coordinator for the Office of Internal Audits. Under administrative direction, this position will perform paraprofessional or technical secretarial and office support functions; paraprofessional or technical work is coordinative in nature and involves the application of advanced technical knowledge of a major software application program and/or a combination of high-level clerical and low-level professional work. This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois. Essential Functions Serves as Secretary Prepares and keyboards a variety of confidential documents for Office of Internal Audits staff Serves as timekeeper Schedules meetings for the Chief Internal Auditor and staff with senior leadership and management of the agency Tracks time spent by staff on each assigned audit Makes recommendations for changes to the Office of Internal Audits Policies and Procedures Manual and implements official policy changes within area of oversight Arranges and submits business itineraries Receives and assists visitors and telephone callers and refers them appropriately Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience. Requires ability to keyboard accurately at 30 wpm. Conditions of Employment 1. Requires ability to pass a background check. 2. All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. Work Hours: Monday-Friday 8:30am-5:00pm Work Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701-1222 Agency Contact: Chelsea Vance Email: Posting Group: Office & Administrative Support This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). Providing clerical office support in a school officeCoordinate the work of the CPUC and serve as secretary and as secretary of executive committeePerform receptionist and secretarial dutiesPerform administrative assistant and secretarial duties as requested by administrative personnelProvide clerical and general office supportPurchase all department office suppliesPerform routine clerical/administrative dutiesProvide general office and clerical support to assigned out-patient/medical officeMaintain a filing system for the officePerform administrative duties such as filing, faxing, drafting documents, answering phone callsTyping and filing letters, memos, reports and general office dutiesDistributing mail or other correspondenceMaintain inventory of office suppliesReceive and maintain office suppliesOrder and maintain office suppliesOrdering and maintaining office suppliesServe as recording secretary to a board, commission, committee or similar entityPerform all legal and other secretarial dutiesPerform a variety of related secretarial dutiesReceive visitors and phones calls

Created: 2025-06-07