Executive Administrative Assistant

Come create your career with Volt. Volt is hiring an Executive Administrative Assistant for a local company in Tolleson, Arizona. As Executive Administrative Assistant, you will play a key role in supporting daily operations by managing financial records, coordinating logistics, and handling confidential information. This position requires a high level of attention to detail, strong communication skills, and the ability to multitask in a fast-paced environment.Manage Accounts Payable (AP) and Accounts Receivable (AR) using QuickBooksHandle customer collections and maintain professional email communicationNavigate between multiple company records and accounts throughout the dayTrack transactions and estate assets using Microsoft ExcelPerform filing and document management for various business entitiesCoordinate and schedule company travel, activities, and eventsMaintain confidentiality and accuracy in handling sensitive informationSupport general administrative tasks and follow up on outstanding itemsThis is a Full-Time, temp-to-hire opportunity. Shift is Monday- Friday, Schedule 8am-5pm The ideal candidate will have:Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)Strong written and verbal communication skillsAbility to manage multiple priorities and meet deadlinesExperience with real estate transactions is highly beneficialDetail-oriented with excellent organizational skillsSelf-motivated, reliable, and able to work independentlyMust pass Drug screen and Background CheckThis position is 100% onsite. No Hybrid schedule offered at this time.Pay Rate: $20-$24/hour Depending on ExperienceThe pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please click here or call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.  The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable lawsVolt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.  The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Created: 2025-06-08