Group Assistant

Job Title: Administrative Assistant Location: Onsite – Studio D, Redmond, WA Duration: 7 Months (Possible for an extension after the budget) Work Schedule: Monday–Friday, 40 hours/week (no overtime) Pay Rate Range: $25 to $28/hour Position Summary The Administrative Assistant provides comprehensive administrative and operational support to multiple teams within a fast-paced, cross-functional environment. This role ensures efficient day-to-day operations through effective scheduling, coordination, and process management. Key Responsibilities Administrative & Operational Support Provide general administrative support for multiple teams or departments. Manage calendars (primarily backup support), coordinate meetings, and prepare agendas. Organize and support team events, department operations, and special projects. Travel, Expense & Procurement Management Coordinate travel arrangements and process business expenses. Manage procurement of goods and services such as office supplies, equipment, and vendor relationships. Support facility purchasing, space planning, and office logistics. Policy, Process & Compliance Enforce and uphold department policies and procedures. Support financial operations, personnel processes, and administrative compliance activities. Cross-Organizational Coordination Provide administrative help across multiple teams to ensure smooth collaboration and operational alignment. Physical Support Perform light physical tasks such as lifting items up to 20 lbs and managing office setups as needed. Required Skills & Qualifications Experience: 3–5 years of administrative experience in a fast-paced, cross-functional environment. Technical Skills: Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) – 3–5 years. Experience with Travel & Expense Management systems (e.g., Concur) – 2–3 years. Knowledge of Procurement & Office Operations (supplies, vendor coordination, space planning) – 2–3 years. Soft Skills: Strong organizational, project management, and communication skills. Excellent attention to detail and customer service orientation. Ability to collaborate effectively and adapt to shifting priorities. To apply: Please attach the updated resume d24ad0b8-823f-4e68-a892-2986ccdf7392

Created: 2025-11-05