Executive Administrator

Our client, a global insurance firm, is seeking an Executive Administrator to support two members of their C-Suite team. The hours are 8am-5pm or 9am-6pm with flexibility needed for overtime. This role follows a hybrid schedule of three days in office per week, also with flexibility depending on executive travel. Responsibilities: * Manage complex and frequently changing calendars across global time zones * Coordinate international and domestic travel arrangements, including proactive issue management * Plan logistics for board-level and executive meetings, as well as the annual team offsite * Prepare presentations, meeting materials, and process expense reports * Serve as liaison with senior executives, board members, clients, and internal stakeholders * Provide light office support when the office administrator is unavailable Qualifications: * 6-8+ years of EA experience supporting senior executives, ideally at the board or C-suite level * Bachelor's degree preferred * Advanced technical skills in Outlook, PowerPoint, and Excel * Strong background in calendar management, travel, and expenses * Experience in financial services preferred; open to professional services backgrounds * Confident, polished, and proactive with strong interpersonal skills and discretion Compensation/Benefits: * Up to $120K base salary + discretionary bonus * Medical, dental, and vision insurance * Life insurance; short- and long-term disability * 401(k) * Generous PTO package * Employee Assistance Plan, HSA, FSA, HRA Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Created: 2025-09-24