Receptionist

Position: Front Desk Receptionist Location:  Dallas, TX (Onsite) Our client, a highly respected firm in the financial services sector, is seeking an experienced and poised  Receptionist  to join their team as the first face and voice of the firm. This role is pivotal in setting the tone for clients and internal team members alike???requiring a professional who is warm, articulate, exceptionally detail-oriented, and thrives in a fast-paced, high-performing environment. The ideal candidate: You bring at least  three years of front desk or administrative experience  in a professional services setting and have a high EQ, excellent judgment, and a "hospitality mindset." You???re organized, proactive, and someone who takes pride in handling the little details that make a big difference. You can read a room and adjust accordingly???bringing both energy and polish to your work. Key Responsibilities: Serve as the first point of contact for all guests and incoming calls with professionalism and warmth Manage scheduling of conference rooms and anticipate needs for early or back-to-back meetings Provide administrative support to the Office Manager and broader office management team Coordinate lunch, snack, and breakfast orders weekly Oversee office supplies, snacks, inventory tracking, and occasional facilities research (e.g., equipment procurement, repair inquiries) Organize and assist with cleaning/desk assignments and liaise with day porters as needed Track internal data such as headcount and inventory in Excel; fix formulas or use AI tools to find quick solutions Monitor parking validations and general guest needs Support with occasional event coordination and internal team projects Desired Qualifications: 3+ years  of experience in a receptionist or front office admin role Experience supporting a  fast-paced, client-facing team Bachelor???s degree  strongly preferred (please include GPA, minimum 3.5, if available) Strong written and verbal communication skills with excellent grammar and proofreading Highly polished and professional presence, with a quiet confidence and service-oriented mindset Known for being organized, dependable, and quick to take initiative Excel: basic formulas, data entry, formatting ??? experience with templates and light troubleshooting is a plus Demonstrated use of  AI tools  to enhance workflow is a strong differentiator High emotional intelligence ??? knows when to take the lead and when to step back Tenure and attention to detail are essential Logistics: Hours:  7:45 AM ??? 5:00 PM, Monday through Friday (onsite daily) Punctuality is critical  ??? coverage begins promptly at 8:00 AM, with occasional early meetings requiring earlier arrival Hourly role  ??? OT eligible; ~42.5 hours/week 30???60 minute lunch break (coordinated with team for coverage) PTO: Up to 15 days in the first year

Created: 2025-09-24