Inventory Coordinator

Description: Working Title: Implant Coordinator Schedule: M-F 0700-1530 Location: Training will take place at 505 Parnassus Ave-4th Floor OR, work location is Saint Mary's/Saint Francis Duration: ASAP (as soon as compliance completed) for 13 weeks Education: Bachelor's degree in related area and / or equivalent experience / training preferred. Experience: 3 + years experience in materials management, OR, purchasing, or accounting. Job Function Summary: Establishes and maintains acceptable inventory levels of owned and consigned implants and arranges for loaner implants and instruments when indicated by patient care requirements according to standard departmental inventory management practices to meet the needs of the surgical patient. Follows departmental business practices by securing inventory, replenishing owned and consignment inventory through PMM inventory manager, matching implant usage with patient charge forms and inventory issues to confirm that patient billing has occurred. Responsible for on call coverage with other Implant Coordinators. Works with the clinical service coordinators and reviews the Surgical Schedule in advance to anticipate the need for implants and loaned instruments. Receives and identifies loaned instruments and implants, and accounts for their usage, charging, documentation and ensures vendor payment according to the departmental bill only practice. Follows UCSF policy for the introduction of new products and utilizes Rapid Cycle approval when necessary. This position works collaboratively with the Patient Care Managers, Clinical Service Coordinators, and operates under the direction of the Implant Manager. All patient care team members are responsible to meet patient needs, demonstrate willingness to learn new skills, and foster a harmonious work environment in which high quality patient care and customer service is consistently provided. Team members promote a cooperative working relationship with each other, physicians, other disciplines and the public by facilitating and enhancing communication, displaying honesty and respect, displaying sensitivity to cultural differences, and expressing and accepting feedback in a professional manner. Generic Scope: Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions. Custom Scope (customizable, will be used in the job posting/advertisement): Works on complex procurement assignments where analysis of situations or data requires a review of operating room schedules and surgeon requests. Has authority to make purchase requisitions within broadly defined dollar limit. Exercises judgment to determine most effective methodology to acquire requested implants, including tissue. Normally receives little instruction on day-to-day work, with general direction provided on implant requisition assignments that are more complex or unique in nature. Uses skills as a seasoned, experienced professional with a full understanding of Joint Commission requirements in tissue procurement and documentation, and organizational policies and procedures to resolve a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Department Overview: The PERIOP Implant Coordinator at St. Mary s and St. Francis Operating Rooms will be part of the team of implant coordinators at Moffitt-Long OR, Mount Zion OR, Mission Bay OR, and Bayfront OR. They are responsible for coordinating, ordering, and tracking all owned and consigned implants (non-tissue and tissue) required for surgery. Key responsibilities: Responsible for implant acquisition and disposition using acceptable Materiel Services and Operating Room business practices. Reviews surgical schedule in advance to identify future implant requirements. Collaborates and communicates with Clinical Service Coordinators and vendors in identifying required implants for patient care. Handles procurement, receiving, storage, distribution, sterilization and documentation functions by working with vendors and SPD. Assists in developing and maintaining appropriate inventory through use of issues, return to stock, reconciliation of issues vs exception noted, receiving inventory and performing cycle counts by following established policies and procedures. Assists in maintaining accurate patient charging through exception noting and review of. Consults with the vendor representatives and Operating Room POD managers on a regular basis. Assists Materiel Services and OR Management in the product recall program Acquires and maintains a basic technical understanding of commonly purchased products. Follows all appropriate policies, procedures, and internal controls for all material functions associated with surgical implants (owned, loaned, consignment).

Created: 2025-09-24