Project Coordinator

Project Coordinator - Addison Delta Dallas is currently assisting an independent purchasing company that focuses on the hospitality industry in its search for a Project Coordinator. Our client has been in business for over 25 years, but remains a small, niche market firm. The Project Coordinator's main responsibility is to ensure that all purchase orders files are up to date, maintained for legal accuracy, and submitted to clients in a timely manner. Because this role works heavily with the company's Latin American clientele, bilingual (Spanish) skills are highly preferred. This role is 100% onsite in the company's offices in Addison. Responsibilities: Meet with the Project Manager at the start of a project to understand the schedule and any special needs of the client or designer. Follow up with vendors consistently to ensure compliance regarding materials and schedule. Collect copies of all required approvals on every purchase order and file accordingly; manage any purchase order revisions as necessary. Coordinate all freight pick-up and delivery schedules. Collect all proofs of delivery and file accordingly. Aid all Project Managers in solving vendor issues. Support project team with reporting and schedule documentation; update tracking reports weekly. Troubleshoot any vendor issues, following up on invoices and statements. Collect project-specific documentation for project files and prepare final documentation to turn over to client. Requirements: Customer service focused Multi-tasking a must Well organized and clear minded Great communication skills Confidentiality and professionalism Time management skills Bilingual - Spanish/English a huge plus

Created: 2025-09-24