Administrative Assistant

Administrative Assistant Contract Duration:  Through 03/31/2026 (High potential for extension) Work Location:  Grand Rapids, MI  49548 Work Arrangement:  Hybrid (In-office: Monday, Tuesday, Thursday | Remote: Wednesday, Friday) Company Overview: CMS Energy is a leading energy company focused on delivering reliable, affordable, and sustainable energy to communities. We pride ourselves on maintaining a positive work culture that fosters collaboration, innovation, and professional growth. Join our team and help us achieve our mission of creating a brighter future for our customers and employees. Position Summary: We are seeking a dedicated and highly motivated Administrative Assistant to provide administrative support within our Business Operations for Gas and Electric Distribution Field Leaders across multiple locations. In this entry-level role, the successful candidate will play a key part in various operational areas, including Gas and Electric Distribution support, Field Manager assistance, and special projects. Key Responsibilities: Perform ARCOS Scheduling for the Gas and Electric Distribution teams. Manage payroll duties , including correcting system interface errors (IDOCs) and releasing timesheets. Handle Equivalent Straight Time (EST) charging, posting, and distribution in accordance with the Union Working Agreement. Manage Accounts Payable activities , such as creating and processing Purchase Requisitions. Reconcile purchase card transactions . Process check requests for departmental expenses. Sort and distribute mail as needed. Assist with various administrative and clerical duties related to business operations. Provide field manager support and assist with special projects as required. Perform occasional physical tasks, including lifting and carrying items weighing between 5-35 lbs. Skills & Qualifications: Required: Strong computer skills , particularly in Microsoft Office Suite (Word, Excel, Access, and Outlook). High attention to detail and ability to stay organized in a fast-paced environment. Self-motivated with the ability to work both independently and as part of a team. Demonstrated aptitude to learn new skills and adapt to changing responsibilities. Excellent communication skills to interact effectively with diverse teams and stakeholders. Preferred: Experience using SAP Front/Back Office systems. Familiarity with plotter and scanner operations. Background in customer service and/or administrative roles is advantageous. Experience & Education: Required: High school diploma or equivalent. 0-1 years of relevant work experience, preferably in an administrative or clerical capacity. Preferred: Some college coursework or a degree in a related field. Experience with SAP or similar software systems is a plus. Additional Information: This position may require occasional lifting and carrying of heavy loads (approx. 5-35 lbs). Travel may be required on occasion. The role may involve overtime based on project demands.

Created: 2025-09-25