Administrative Assistant

Administrative Assistant Position Overview We are seeking a detail-oriented Administrative Assistant to support our client during their busy season (September 2025 - April 2026). This temporary position requires someone who thrives in a fast-paced environment and can provide critical administrative support to our import operations team. Location: Mount Kisco, NY Work Hours: Monday - Friday, 8:30 AM - 3:30 PM (unpaid lunch break) Compensation: $25/hr Key Responsibilities Perform accurate and timely data entry of shipment details and import documentation Collect, verify, and organize import-related documentation including invoices, bills of lading, packing lists, and customs forms Maintain and update Excel spreadsheets to monitor shipment progress, updates, and deadlines Communicate shipment updates, documentation status, and payment progress to internal teams Provide general administrative support to the Import Manager as needed Required Qualifications Strong data entry skills with high attention to detail Proficiency in Microsoft Excel Excellent organizational skills and ability to maintain accurate records Strong written and verbal communication skills Ability to work effectively with multiple internal teams Self-motivated with willingness to learn and adapt Ideal Candidate The successful candidate will be someone who can hit the ground running in a dynamic, fast-paced environment. We're looking for someone who is willing to step in wherever needed and can handle the demands of our client's busy season with professionalism and efficiency.

Created: 2025-09-25