Bilingual Office Coordinator

Office Coordinator About the Role Are you confident, organized, and ready to be the go-to person who keeps everything running smoothly? We are a growing personal injury law firm seeking a full-time Office Coordinator to support daily operations and serve as the primary contact for staff needs across all our locations. This is a hands-on, catch-all role where attention to detail, quick thinking, and a can-do attitude are key. Working closely under our Office Manager, you'll ensure the office runs like a well-oiled machine. Key Responsibilities Act as the primary point of contact for operational issues, resolving them quickly and effectively Provide backup front desk coverage (phones, greeting clients, reception duties) Maintain a clean, organized, and well-stocked office environment Manage vendor relationships and coordinate building services, IT support, and equipment maintenance Schedule and coordinate staff lunches and events Support new hire onboarding, including workspace setup, procedural training, and maintaining staff records/schedules Run essential errands and assist with general administrative tasks as needed Collaborate with leadership and staff to ensure smooth day-to-day operations Always treat clients, staff, and vendors with professionalism, warmth, and respect Qualifications Previous office or administrative experience required Proficiency in Microsoft Office; ability to learn new systems quickly (Filevine and Lead Docket experience preferred) Excellent communication skills (verbal and written) with strong attention to detail Highly organized with the ability to multitask and prioritize effectively Confident, quick-thinking, and proactive problem solver Strong interpersonal skills with the ability to work both independently and as part of a team Professionalism and discretion when handling confidential information Valid driver's license and reliable transportation required Bilingual skills are a huge plus , but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Created: 2025-09-25