Front Office Administrative Assistant (160709)

NOW HIRING!! A-Line is seeking a Front Office Administrative Assistant to provide key support to our office operations in Philadelphia. This role is highly visible and client-facing, serving as a first point of contact for visitors and ensuring the office runs smoothly. The ideal candidate will bring strong customer service skills, a professional demeanor, and the ability to handle a wide range of facilities and administrative support responsibilities. Facilities Services Assistant - Philadelphia, PA Onsite | Monday-Friday, Normal Business Hours | $23/hr Key Responsibilities Reception & Facilities Support Greet visitors, manage calls, and ensure compliance with office security procedures. Maintain cleanliness, organization, and housekeeping standards throughout the office. Provide first-line support for facilities services processes, systems, and tools, escalating issues as needed. Assist with AV equipment setup and troubleshooting. Coordinate with vendors, WeWork management, and the Facilities Specialist to arrange repairs and maintenance. Monitor and respond to Facilities mailbox inquiries in a timely manner. Support Occupational Health & Safety activities and special projects as assigned. Conference & Meeting Support Back-up support for the conference center, including physical setup and breakdown of rooms. Track conference/meeting room bookings and arrange catering and equipment as needed. Mail & Courier Services Cross-train in post and courier procedures to manage incoming/outgoing mail (USPS, FedEx, UPS, etc.). Escalate secure print and courier-related issues as required. Records Logistics Facilitate retrieval and return of records from offsite storage. Manage access to sensitive files in compliance with Records Management policies.

Created: 2025-09-25