AP Coordinator

AP Coordinator Exempt Status: Non-Exempt Organizational Relationship: Reports to the Accountant Why this Company? Health, Dental, Vision insurance Paid Time Off 401(k) matching Employee assistance program Flexible spending account Life insurance Parental leave Reduced price employee meals Responsibilities: This position is responsible for the processing of accounts payable and payroll as well as providing other accounting support to the Finance Department. Processes AP invoices into AP Express and review for accuracy and completeness. Transmit invoices from AP Express into Oracle E-Business Suite. Validate, and create accounting for all invoices transmitted. Process accounts payable check run and payroll on a weekly basis. Enters vendor master information for each new vendor and keeps W-9 file up to date. Assists department supervisors in proper coding of invoices. Prepares invoices for processing by matching with check requests. Analyze aged payables detailed report, scheduled payments report, and payment check register to ensure accuracy and timeliness of payments. Perform the month end closing process for accounts payable and assist with various month end closing processes as needed. Scan invoices to maintain files, and all paid invoices with check copies electronically. Maintains an accurate list of invoices to be accrued at month end processing. Assists with 1099 preparation at the end of the year. Deposit payments received into online banking portal. Works closely with accounting staff and auditors during annual audits, responds to inquiries and provides required documents and support. Assists in processing and reconciling payroll and filing all related federal, state, and local returns. Verifies accuracy of community employee's deductions, net pay to internal system reports; and balances payroll on a bi-weekly basis to Federal, State and internal costing and control reports. Compiles payroll data such as garnishments, paid time off, insurance and 401(k) deductions. Answers payroll inquiries and resolves discrepancies as they arise and reports issues to the accountant. Assists in compiling and distributing memos to employees related to payroll changes, notifications, and benefit information. Ensures files are up to date and documents are clearly marked for easy access. Processes monthly, quarterly, and annual functions and report preparation. Prepares occupancy, cash, and operating analysis reports. Qualifications Associate Degree in Accounting preferred. Two to three years related experience required. Proficient with Microsoft office (Excel, Power Point and Word), and computer knowledge and/or experience. Good communication skills - both verbal and written. Good telephone manners and people skills. Ability to prioritize and meet deadlines - good organizational skills. Uses good judgment in making routine decisions. Must be customer service oriented. Compensation: $30/HR

Created: 2025-09-25