Accounts Payable Specialist

Beacon Hill Financial has partnered with an Annapolis-based client in the search for an AP Specialist to join their team. This role will report directly to the Controller and will be responsible for the full cycle invoicing process. Prior experience with the software Acumatica is necessary for success in this role. Additionally, candidates with experience in either the construction or manufacturing industries are highly encouraged to apply. This is a fully onsite position that necessitates 5 days of onsite work at their Annapolis HQ. If interested, please don't hesitate to apply with your most up-to-date resume! Job Responsibilities Process weekly check runs and ensure timely vendor payments. Review open AP vouchers and warehouse bills to confirm accuracy before disbursement. Receive, analyze, and record vendor invoices for merchandise and expenses in accordance with terms. Confirm labor and custom order invoices have required approvals before processing. Code invoices accurately to the correct department and general ledger accounts. Investigate and resolve discrepancies related to purchase orders, contracts, invoices, or payments. Reconcile vendor statements and internal reports, correcting errors or inconsistencies as needed. Prepare and process monthly corporate credit card reconciliations. Monitor the "received not invoiced" report bi-weekly and validate outstanding items. Support inventory management by assisting with cycle counts. Establish new vendors by completing setup, assigning GL accounts, and managing credit applications when necessary. Collect and maintain vendor documentation, including W-9s, certificates of insurance, and workers' compensation records. Issue resale tax certificates to vendors when requested. Conduct vendor and expense budget variance analyses at the request of the CEO. Deliver ad hoc vendor reporting and analysis as assigned by leadership. Manage AP mailbox daily to ensure prompt attention to invoices and inquiries. Organize weekly filing and electronic document management for AP records. Provide phone coverage during breaks and prepare staff phone schedules as needed. Oversee the SUV schedule and coordinate usage when required. Proactively address issues and implement solutions in a timely manner. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Futureâ„¢

Created: 2025-09-25