Facilities Coordinator

Beacon Hill has partnered with a global law firm in downtown Chicago in hiring a Facilities Coordinator to start immediately. The Facilities Coordinator is responsible for supporting the day-to-day operations of the company's physical workspaces. This role ensures that facilities are safe, well-maintained, and operating efficiently. The Facilities Coordinator will serve as the point of contact for facility-related requests, manage vendor relationships, and assist in coordinating office services and projects. Key Responsibilities: Act as the first point of contact for facility-related inquiries, service requests, and maintenance issues. Coordinate and oversee maintenance, repairs, and cleaning services for office spaces. Schedule and supervise vendors and contractors for building services, including HVAC, electrical, plumbing, and security. Monitor and maintain inventory of office supplies, furniture, and equipment. Ensure compliance with health, safety, and security regulations. Assist in space planning, office moves, and workstation setups. Support sustainability and energy efficiency initiatives. Maintain records of facility inspections, work orders, and service reports. Partner with IT and HR to ensure employees have the necessary resources and a safe work environment. Manage access cards, keys, and building security systems. Track and process invoices and budgets related to facilities and building services. Qualifications: Bachelor's degree in Facilities Management, Business Administration, or related field (preferred) or equivalent experience. 2+ years of experience in facilities coordination, office management, or administrative support. Strong organizational and problem-solving skills with attention to detail. Excellent communication and interpersonal skills. Ability to prioritize tasks and manage multiple projects simultaneously. Proficiency in Microsoft Office Suite; familiarity with facilities management software a plus. Knowledge of OSHA regulations, safety standards, and building operations is preferred. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Created: 2025-09-25