Administrative & Events Coordinator

Our client, a biotech company in Lexington, is seeking a part-time Administrative & Events Coordinator to provide office support, visitor management, and event coordination. The position offers $25/hour, 10-20 hours per week, and it slated to go through mid-2026, with potential to convert permanent. The role is fully on-site (with occasional off-site event responsibilities) and includes free parking. Hours are flexible within Monday-Friday, with some adjustments based on event scheduling. Responsibilities: Maintain office organization, supplies, and kitchen essentials Manage recurring grocery orders, mail distribution, and office vendor relationships Provide administrative support including catering, meeting setup, and receipt tracking Assist with guest greetings, particularly for executive visitors Plan and coordinate office events, social gatherings, and seasonal activities Act as liaison with vendors, manage contracts, and oversee event logistics Support with company swag orders and event photo capturing Qualifications: Prior experience in a smaller biotech or startup environment Strong organizational, multitasking, and communication skills Experience in office coordination; event planning background a plus Proficiency with Microsoft Office and comfort with digital tools Professional, proactive, and able to work independently Personable and mature, comfortable interacting with executives and board members Ability to lift light supplies for restocking and event setup Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Created: 2025-09-25