Talent and Administrative Coordinator

The Opportunity We're seeking a Senior Talent & Administrative Coordinator to orchestrate seamless interview experiences for our commercial and executive-level candidates and provide strategic operational support to our Global Head of Talent Acquisition. This is a multi-faceted role where you'll work closely with candidates, hiring managers, interviewers, and talent acquisition worldwide. You'll serve as an organizational backbone managing executive calendars and communications, coordinating complex travel and logistics, and ensuring seamless day-to-day operations. You'll be a trusted go-to person who keeps our team organized and on track, to include expense coordination, onsite event planning, and proactive communication to support strategic talent initiatives across our global organization. Responsibilities Recruiting Coordination & Candidate Experience Coordinate end-to-end interview logistics for commercial and executive-level candidates across global markets Manage virtual and on-site interview scheduling among complex calendars across timezones Coordinate with executive assistants, Travel, IT, and Facilities to ensure seamless interview experiences Organize comprehensive candidate experiences including office tours, agendas, lunches, conference rooms, and travel itineraries Maintain proactive communication with all stakeholders, handling last-minute schedule changes and special requests Manage candidate communications throughout the interview process, ensuring timely updates and exceptional experience Partner with hiring managers to optimize interview processes and candidate flow Maintain accurate candidate tracking and interview scheduling systems Facilitate post-interview feedback collection and coordination Support offer process coordination and pre-boarding logistics Talent Acquisition Administrative Support Provide comprehensive administrative support to the Global Head of Talent Acquisition including calendar management, meeting coordination, and priority setting Manage complex domestic and international travel arrangements, itineraries, and logistics Process and reconcile expense reports, invoices, and budget tracking Coordinate onsite events, team meetings, and strategic planning sessions Serve as primary communication liaison, managing correspondence and stakeholder relationships Prepare meeting materials, presentations, and executive briefings Maintain confidential files, documents, and talent acquisition metrics Support cross-functional project coordination and timeline management Act as organizational point person to ensure seamless day-to-day operations Qualifications 3-5 years of recruiting coordination or talent acquisition support experience 2+ years of administrative support or business operations experience (executive-level preferred) Proficiency with ATS systems, HRIS platforms, and scheduling tools Google Workspace skills Excellent written and verbal communication skills Strong organizational, project management, and prioritization abilities Experience with expense management and travel coordination platforms Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Created: 2025-09-25