Administrative Assistant

Title: Services Admin Assistant / Facility Administrator Location: Cleveland, OH (Onsite) Duration: 6 Months What the role is about: This is an onsite administrative support role focused on facilities, visitor management, security coordination, and general office admin tasks. The person will be the first point of contact for visitors, assist employees with basic needs, manage ID/access cards, support orientation for new hires, and handle communication for site-wide events. Day-to-Day Responsibilities: Welcome visitors, manage sign-ins, and coordinate with security. Handle phone calls, emails, and general administrative support. Support new hire orientation and onboarding. Issue and manage ID/access cards (permanent & temporary). Maintain visitor logs and reports (especially during evacuations). Communicate site-wide announcements (blood drives, wellness checks, charity events, etc.). Input data into facility systems and maintain records. Assist with meeting coordination and basic facilities/maintenance requests. Requirements: High school diploma (minimum). At least 5+ years of administrative assistant or office coordinator experience preferred. Must be computer savvy (MS Word, Excel, PowerPoint, Oracle, Concur). Strong multitasking and organizational skills. Professional, reliable, and able to interact with employees/visitors. Must have valid driver's license and work authorization.

Created: 2025-10-01