Senior Payroll Specialist

Job Title: Senior Payroll Specialist Location: Fairfield, CA 94534 Duration: 3+ months (Possibilities of Extension) Shift: Mon - Fri Pay Range: $30.00 - $35.00/hr. on w2 Position Summary: · The Senior Payroll Specialist performs advanced analytical and technical work within specialized areas of payroll. · The position requires expertise in payroll functions, and the ability to make technical decisions requiring application, analysis and interpretation of data, procedures, company policy, and law. Responsibilities: · Manage full-cycle payroll process, managing to deadlines. · Ensure accuracy of timekeeping data, accurately applying corporate policy and state and federal guidelines. · Processes garnishments in accordance with federal and state regulations. · Coordinate and reconcile of W-2s, W-3's, Form 941, and state taxes and ensure all are processed according to agency guidelines. · Ensure that payroll processing related controls and narratives are kept up to date and accurately represent current best practices. · Complete detailed reconciliations as directed by Payroll Manager. · Collaborate with other finance staff to effectively identify root cause with payroll data interfaces to the general ledger and other subsystems, create correction plan and ensure that situation does not recur. · Create, analyze and ensure the accuracy of pay and deduction codes as requested by Payroll Manager or Human Resources. · Implement process improvements and enhancements for working practices and ensure payroll documentation is maintained in accordance with internal and external audits requirements. · Recognize opportunities and recommend scalable processes to enhance payroll operational efficiency while maintaining accuracy. · Assist in implementing, writing and maintaining standard operating procedures. · Serve as payroll records management liaison to ensure records are stored and purged per the organization's policy. · Stay current with all changes in legislation at the federal and state level and anticipate future developments that could impact payroll. · Provide standard and ad hoc payroll reports as required by internal departments. · Serve as the payroll subject matter expert, responding to employee and outside agency queries. · Participate in various projects involving new systems and become a subject matter expert in all new software. · Conducts training classes for new administrations, supervisors, managers, and directors in procedures and policies. · Proactively seek out educational opportunities to maintain and improve skills. · Assists with reconciliation of payroll-related general ledger accounts.

Created: 2025-10-01