Accounting Operations Specialist

OVERVIEW & PURPOSE The Accounting Operations Specialist position performs a variety of essential accounting tasks to support the financial health of the organization. This role requires a detail-oriented and organized professional to manage daily financial transactions for accounts receivable, maintain accurate records for deposits, and assist the accounting team with various administrative duties. The position reports to the Controller. ESSENTIAL FUNCTIONS Record and code incoming physical checks daily and scan deposits into banking portal. Process daily cash receipts, transfers and adjustments and apply those amounts to customer accounts. Perform daily reconciliation of cash application and identify any unapplied amounts and/or discrepancies. Communicate with the Collections team to help keep customer accounts current to avoid any past due collection efforts. Assist with compiling documentation to prepare commission calculation spreadsheets for month-end close processing. Input sales order information throughout the month for commission calculations and reporting. Support payroll processes by reviewing timecard hours and approvals. Assist in compiling any records required to complete payroll as directed by the  Accounting  team. Assist with special projects and other administrative tasks assigned by the  A ccounting  team. COMPETENCIES High school diploma or equivalent; an associate's degree in accounting or a related field is often preferred. Experience in an accounting or bookkeeping role is desired. Proficiency with accounting software and Microsoft Office Suite, especially Excel. Strong attention to detail and a high level of accuracy in data entry and record-keeping. Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines. Ability to maintain confidentiality with sensitive financial information. Strong verbal and written communication skills to interact with colleagues, vendors, and clients. SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. While performing the duties of this job, the employee is occasionally exposed to outside - weather conditions. The noise level in the work environment is usually moderate. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear . The employee frequently is required to stand and walk. The employee is occasionally required to sit; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focu s . POSITION TYPE & EXPECTED HOURS OF WORK NON-EXEMPT This is a full-time, on-site, position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. TRAVEL No travel is expected for this position. REQUIRED EDUCATION & EXPERIENCE High school diploma or equivalent;  Associate's  degree in accounting or equivalent experience PREFERRED EDUCATION & EXPERIENCE High school diploma or equivalent;  Associate's  degree in accounting or equivalent experience OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. EQUAL OPPORTUNITY EMPLOYER Modern Office Methods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. PI5903799198f4-37344-38689196

Created: 2025-10-02