Administrative Assistant/Case Management Specialist

Company: Amigo Baby, IncJob Position: *Administrative Assistant **Location: 1901 N. Rice Ave Oxnard, CA 93036** *Starting pay range is $27-$31 (based on experience)** *Hiring bonus: $500*Amigo Baby is the leading provider of pediatric therapy in Ventura County for over 20 years. Amigo Baby strives to provide a nurturing, long-term work environment that helps our clinicians grow and thrive as practitioners. We are proud to facilitate changes in infant/toddler development and family life through a multidisciplinary approach to client care._*Job Description:*_Amigo Baby is seeking for a *bilingual individual with a Bachelor's degree in human or business related field*, who is passionate about delivering a positive service experience from start to finish. As the first point of contact for social workers and staff, the Administrative Assistant serves as the face of the organization and plays a key role in day-to-day operations.The ideal candidate is detail-oriented, organized, and able to juggle multiple priorities with a positive attitude. This position provides vital administrative support to ensure the smooth operation of our services and the best experience for the families we serve. If you're ready to join a compassionate, mission-driven team, we'd love to hear from you!_*How You'll Succeed Here:*_* Maintaining up-to-date information in the Client Management System* Managing and tracking authorizations* Collaborating with other administrative personnel* Interacting with healthcare providers* Greet all Amigo Baby visitors in a friendly and welcoming manner* Answer incoming calls and promptly direct them to the appropriate department* Excellent customer service, phone etiquette and work ethic* Take detailed messages and distribute them in a timely manner* Maintain overall appearance of the offices* Assist other departments with administrative needs, including filing and data entry* Assist the HR department with review of timecards and payroll._*How you Shine From Others:*_* Bachelor's degree* Bilingual: Spanish and English* Preferred: 2+ years of experience in administrative support or related office work* Proficient in computers (Word, Excel, Power Point, and etc.)* Patient and pleasant demeanor* Strong attention to detail and accuracy* Excellent organizational and time management skills* Strong written and verbal communication skills* Ability to maintain confidentiality* Ability to manage tasks/projects in a time-sensitive deadline manner* Strong knowledge of Excel and mathematical calculations_*How We'll Reward You: *_We care about each and every member of the Amigo Baby team and provide a competitive package that includes:* High starting compensation* Medical/Dental insurance* Life/Vision insurance* Paid time off to maintain a healthy work-life balance* One-week company closures for summer and winter break (2 weeks per year)* 401K Plan (Employer Contribution Match)* Staff development and mentoringJob Type: Full-timePay: $27.00 - $31.00 per hourBenefits:* 401(k)* 401(k) matching* Dental insurance* Flexible schedule* Flexible spending account* Health insurance* Health savings account* Life insurance* Paid time off* Professional development assistance* Referral program* Retirement plan* Vision insuranceSchedule:* 8 hour shift* Monday to FridayEducation:* Bachelor's (Required)Ability to Commute:* Oxnard, CA 93030 (Required)Work Location: In person

Created: 2025-05-06