Branch Administrator / Operations Coordinator - ...

*Job Summary*CLM Equipment Company is a heavy/construction equipment dealership serving the Gulf coast since 1966 with business operations including Sales, Rentals, Parts, and Service. The Branch Administrator / Operations Coordinator is a pivotal role responsible for overseeing the daily operations of the branch, ensuring efficiency and effectiveness in all administrative processes. This position requires strong leadership skills, exceptional communication abilities, and a keen eye for organization. The ideal candidate will work closely with department managers and sales team, handle customer and vendor relationships, and oversee various administrative functions to support the overall goals of the organization. Strong computer skills are required and industry related experience is preferred. Pay is based on skill level and experience.*Duties*:* Maintain Paper and Data Files utilizing various PC software applications* Perform Banking and Mail duties, process inter-office mail* Generate Correspondence as Required* Communicate with central office staff regarding all administrative issues* Facilitate all store administrative processes* Process Human Resource documents, provide employee orientation and information on benefits* Utilize AS400 system Accounting, Equipment, Rentals, POS, Archive, and Service menus* *Accounting** Issue and Track Purchase Orders, Monitor Expenditures* Process and Verify Coding on Completed Purchase Orders* Provide Purchasing Recaps and feedback to Department Managers* Prepare Daily Cash Recaps and Deposits* Process Time entries, Track Paid Time Off/Attendance* Prepare Petty Cash and Checking Account Reimbursements* Conduct Aged Receivables review and investigate disputes or problems* Perform End of Month procedures for store, prepare final acct. batches, prepare and* Communicate with customers and central office in A/P and A/R matters* Participate in budget and financial review processes* *Store Operations** Assist Service Department in work order entry, invoicing, and occasional dispatching* Provide ‘Back Up’ for Rental and Parts Department* Sales Support: Assist Sales Team in coordination with Sales Administrator* Prepare Quotations and Presentations for Sales and Rental Departments* Utilize Integrated and Spreadsheet Programs in Document Preparation and Sales Tracking* Order and Maintain Product Literature* Review Open Doc Reports and Communicate w/ Department Managers to ensure timely closure of POS invoices* Provide AS400 and PC support and internal training as required* Communicate with Customers to provide assistance, resolve problems, answer billing questions* Coordinate purchasing of internal ‘consumables’* Answer and Route in-coming phone calls* Coordinate special events and special projects as required* Maintain vendor and customer relationsJob Type: Full-timePay: $22.00 - $28.00 per hourExpected hours: 40 – 45 per weekBenefits:* 401(k)* 401(k) matching* Dental insurance* Health insurance* Life insurance* Paid time off* Vision insuranceExperience:* Industry Related: 2 years (Preferred)Ability to Commute:* St. Rose, LA 70087 (Required)Work Location: In person

Created: 2025-08-12