Contracts Administrator (2+ Years Required)

* Assists Project Manager with project documentation from pre-bid through the warranty period.* Supports Project Manager and Superintendent in all phases of commercial construction.* Assists with pre-bid documents including posting, monitoring, and updating bid selections. Assists with preparing bid presentations for clients/owners.* Establishes and maintains all current job files for proper documentation.* Prepares owner/contractor contracts as instructed by project manager.* Secures filing of Notice of Commencement for all new construction projects.* Assists with locating, contacting and scheduling subcontractors and suppliers for services relating to current projects.* Prepares and distributes Contractor/Subcontractor contract packages as instructed by Project Manager.* Assists with document preparation/distribution as related to company Safety Program.* Creates and updates project information sheets, subcontract logs, weather delay logs and project number/status sheet.* Assists Project Manger with preparation, distribution and maintenance of all project related correspondence.* Assists with preparation of documents to be presented to client/owners with regards to project close-out.* Various other duties as assigned by supervisor.*Job Description:** Supervisory Responsibilities:This position does not hold responsibility for the work of others. As required, the Contracts Administrator must participate in the training of additional office/clerical and support staff.* Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is not regularly exposed to outdoor weather conditions. The employee is occasionally exposed to brief, business-related automobile travel. The noise level in the work environment is usually quiet to moderate.* Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand, walk, talk and hear. The employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms. The employee may occasionally be required to stoop, kneel, crouch or crawl. The employee is not regularly required to climb or balance. This position requires the occasional operation of a motor vehicle. The employee must frequently lift and/or move up to 10 pounds and occasionally lift/move up to 25 pounds. Performance of this job requires Close vision and Distance vision.* High School Diploma or General Education Degree (GED); one to two years related experience and/or related training; or equivalent combination of education and experience.* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Publisher) and Internet Explorer* Good administration skills and strong verbal and written communication skills.* Must posses the ability to work independently and with limited oversight.* Must posses and continually display professional business demeanor and excellent customer service skills.· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.· Education/Experience:High School Diploma or General Education Degree (GED); one to two years related experience and/or related training; or equivalent combination of education and experience. Experience in an accounts payable position is also a plus in determining the equivalence of previous experience.· Language Ability:Successful performance of this job requires the ability to read and comprehend simple instructions, short correspondence, and memos; Ability to write simple correspondence; Ability to effectivelypresent information in one-on-one and small group situations to customers, clients, and other employees of the organization.· Math Ability:Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts of basic algebra and geometry.· Reasoning Ability:Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.· Computer SkillsIndividual should be proficient in the use of Microsoft Word processing software, Microsoft Excel (basics) spreadsheet software, Microsoft Outlook’s email, calendar, and contact management functions, and Microsoft Internet Explorer.· Certificates and Licenses:This position requires a valid driver’s license.Required Competencies: To perform the job successfully, an individual should demonstrate the following competencies:· *Customer Service* - Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.· *Interpersonal* - Has good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback and handles constructive criticism.· *Communication* - Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.· *Ethics* - Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.· *Organizational Savvy (Professionalism)* - Operates within the organization's formal and informal structures, builds allies and relationships across departments, uses allies to build consensus and create results, is appropriately diplomatic, understands others' roles and perspectives, can sell projects and ideas across the organization.· *Dependability* - Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.· *Decision Making/Judgment -* Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others.· *Planning -* Develops realistic plans, sets goals, aligns plans with company goals, plans for and manages resources, creates contingency plans, coordinates/cooperates with others.· *Personal Organization -* Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, and manages time well.· *Adaptability/Flexibility -* Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs.· *Budgets / Cost Control -* Plans for and uses resources efficiently, always looks for ways to reduce costs, creates accurate and realistic budgets, tracks and adjusts budgets, contributes to budget planning.· *Teamwork -* Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.·*Results Focus -* Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets team standards and responsibilities, provides leadership/motivation.Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:* 401(k)* Dental insurance* Health insurance* Life insurance* Paid time off* Vision insuranceEducation:* Associate (Required)Experience:* Commercial construction: 2 years (Required)Ability to Relocate:* Gainesville, GA 30501: Relocate before starting work (Required)Work Location: In person

Created: 2025-08-12