Project Permitting Specialist

Gulfstream is seeking a detail-oriented, resourceful Permit Coordinator with proven experience in real estate development, executive support, and the construction permitting process. The ideal candidate will have a working knowledge of regulatory agencies and permitting requirements relevant to land development projects across Florida.This role is essential to the success of our projects. The Permit Coordinator will lead the charge in organizing project documentation (both digital and hard copy), tracking and submitting permit applications, and preparing responses to contractor, client, and agency requests for additional information.As the central point of contact for permit coordination, this team member will work closely with the Principal-in-Charge to align staff resources and maintain project momentum through every stage of design and entitlement. From pre-application through final approvals, the Permit Coordinator will ensure deadlines are met and that our team remains responsive, accurate, and professional in all interactions.We’re looking for someone who thrives in a fast-paced, multi-disciplinary environment and brings a commitment to excellence and integrity in every detail—because at Gulfstream, we don’t just process permits. We pave the way for progress.*Principal Accountability:** Extremely strong collaboration and communication skills* Strong understanding of engineering office administration* Ability to oversee numerous projects efficiently and effectively* Proficient in Microsoft applications including Outlook, Word and Excel* Proficient in Adobe Suite of Products (Photoshop, etc)* Relationships with local contractors and governmental agencies to Northeast Florida preferred* Maintain the chart of current permit applications* Maintain the production schedule of the office* Candidate shall possess extremely strong collaboration and communication skills* Candidate shall possess strong organizational skills* Candidate shall possess strong understanding of civil engineering plans – grading, utilities* Candidate shall possess understanding of proper protocol in the field and documentation as required per contracts* Candidate shall possess ability to oversee numerous project efficiently and effectively* Candidate shall be proficient in Microsoft applications including Outlook, Word and Excel*Desired Qualifications:* The candidate should have an Associate's degree or equivalent business experience, as well as knowledge of permit application processing. Gulfstream Design Group, LLC is a full service Civil Engineering firm specializing in land development consulting, design and permitting.*Responsibilities** Coordinate and expedite the permitting process for civil site construction projects, ensuring compliance with local regulations.* Utilize Microsoft Office and Adobe Photoshop for project documentation and presentations.* Maintain organized records and files, managing calendars and schedules efficiently.* Provide exceptional customer service, addressing inquiries and concerns promptly.* Collaborate with team members and stakeholders to facilitate smooth project execution.* Utilize QuickBooks for budget tracking and financial reporting as needed.Job Type: Full-timePay: From $23.00 per hourExpected hours: 40 – 50 per weekBenefits:* Dental insurance* Employee assistance program* Flexible schedule* Health insurance* Paid time off* Professional development assistance* Tuition reimbursement* Vision insuranceSchedule:* Monday to Friday* Weekends as neededEducation:* Bachelor's (Preferred)Experience:* Microsoft Powerpoint: 1 year (Preferred)* Microsoft Excel: 1 year (Preferred)Work Location: In person

Created: 2025-08-12