Construction Office Administrator

We are seeking an experienced individual that is self-motivated and self-driven to perform various administrative tasks in our office. We require an energetic professional who is effective (and comfortable!) wearing multiple hats. This is a fast paced environment that will require a very detailed and precise individual.As the Administrative Coordinator, you will be the person fellow associates and management look to for up-to-date, accurate information regarding accounting. This is a position of responsibility that would best fit an individual that regularly takes ownership over any task they are given both professionally and personally.*RESPONSIBILITIES:** Serve as an initial point of contact, answering phones, greeting visitors and providing general support to visitors* Organize files, create correspondence, prepare reports and documents, manage calendars, and offer general staff support* Create and maintain filing systems, both electronic and physical* Handle a wide range of business administrative and construction administrative tasks* Make independent decisions on a daily basis, addressing the best way to handle specific tasks* Collaborate with other administrators and support personnel, management and customers on a regular basis* Some Payroll duties: calculating payable hours, confirming hours on GPS system, and data entry* Accounting duties: Assist with accounts payable and receivable, including weekly collections, resale/exempt tax certificates*SKILLS:** Excellent verbal and written communication skills and the ability to make decisions independently* Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people* You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list* Excellent organizational skills to effectively handle multiple task* Knowledge of commercial construction contracts and billing processes* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.* Competitive spirit with a strong desire to succeed, exceed goals, and maximize opportunities* Demonstrates the ability to solve common problems and to provide immediate solutions* Spelling, punctuation, sentence structure and writing are essential, must be proficient in a variety of styles, from creative to professional to technical to education and more* Knowledge of basic construction terminology*EXPERIENCE:** Data Entry: 5 year (Required)* Construction Industry: 2 year (Required)* Administrative: 2 year (Required)* Knowledgeable in QuickBooks :Preferred but not required* High School Diploma or equivalent (Required)*SCHEDULE:** Monday to Friday* 8am-5pm with 1 hour lunch*This Company Describes Its Culture as:** Stable -- traditional, stable, strong processes* Team-oriented -- cooperative and collaborative* People-oriented -- supportive and fairness-focusedJob Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:* 401(k)* 401(k) matching* Dental insurance* Health insurance* Life insurance* Paid time off* Parental leave* Referral program* Vision insuranceExperience:* Administrative: 3 years (Required)Work Location: In person

Created: 2025-08-12