Property Manager

*Title:* Property Manager*Salary Range:* 75k-85k per year*Location: *Brooklyn, NY or Bronx, NYDolphin Property Services is a real estate property management company specializing in affordable housing properties. We are a growing NY based Property Management firm looking for a Property Manager to manage and maintain an affordable housing property in the Bronx.*Summary/Objective:*The role of the Property Manager is to interact with tenants as you handle a variety of management issues, including collections, lease administration and complaints. You will also ensure proper and timely maintenance of the property itself via visual inspections and coordination with the maintenance staff.*Classification:* Exempt (not overtime eligible)*Essential function/Responsibilities: duties include but are not limited to the following:**Site & Staff Management** Manage all day-to-day operations throughout the property including the management of the administrative and maintenance team members* Oversee the maintenance staff on work order management including en work orders into Yardi, dispatching to staff, monitoring completion, and following up to ensure resident satisfaction* Oversee maintenance operations, including managing the work order process in Yardi: entering and assigning work orders, dispatching tasks to maintenance staff, monitoring progress and completion timelines, and ensuring resident satisfaction through timely follow-up and quality assurance. Run weekly work order reports and keep track of progress* Conduct weekly physical inspections of the property, inclusive of completing perioding maintenance trackers as required by ownership. Together with the Regional Manager and Maintenance Director, generate a preventive maintenance schedule for the maintenance staff.* Conduct weekly physical property inspections, completing periodic maintenance trackers as required by ownership. Collaborate with the Regional Manager and Maintenance Director to develop and implement a preventive maintenance schedule for on-site maintenance staff.* Track all violations and Local Law requirements (HPD, DOB, ECB, FDNY) utilizing the Jack Jaffa portal and works with the team members and senior management to resolve.* Report any property loss or liability related incidents involving the residents or personnel to senior management immediately.* Assist the maintenance team with conducting annual unit inspections to ensure compliance with all agency’s regulatory standards.*Tenant Management:** Oversee the resident move-in and move-out process, inclusive of unit inspections and preparation of damage reports to be communicating to accounting department.* Conduct tenant outreach to ensure on-time completion of all annual resident certifications (both TIC and 59s). Track status of recertifications and subsidy terminations as requested by ownership, and coordinate with legal department on non-compliance and holdovers.* Review Aged Receivables report and conduct tenant outreach regularly for delinquent rent payments and other non-compliant lease violations. Track status as requested by ownership and coordinate with legal department on arrears and nuisance actions.* Responsible for proper preservation of all resident and property files in both Yardi and hard copy.*Financial Management:** Reviews all invoices for the site and approves or rejects in accordance with proper GL coding,* Prepare and manage annual budgets and financial reports* Assists senior management and accounting staff with preparation of monthly financial variance reports*Legal:** By the 15th of each month run the ar report* Draft monthly late rent notices* Commence 14 day rent notice demand process* Appear in the housing court when needed* Coordinate with Marshal and super for evictions* Monthly collection outreach via phone or email* Maintain records of incident reports with proper documentation*Requirements:** Minimum 2 years’ experience in the field of property management field, including experience with various Affordable Housing programs (Section 8, LIHTC, 236 Mitchell-Lama)* Knowledgeable in and compliant with all local, state and federal regulations governing the property including landlord/tenant regulations.* Previous supervisory experience (office and maintenance staff)* Understanding of annual certification process and procedures* Proficiency with Microsoft Office Suite, particularly Word, Excel and Outlook* Yardi software experience a plus* Experience working with unions is a plus* Bilingual English and Spanish - read, write, speak – preferred* Strong organizational, verbal and written communication skills are a must* Must be able to work both independently and with a team* Must be able to multitask and thrive in a fast-paced, constantly changing environment* High School diploma OR GED; Some college, preferred*Benefits Overview:*We are committed to supporting the well-being, growth, and financial security of our employees. Our comprehensive benefits package includes:* *Medical Insurance* – Full premium paid by the company for the employee only coverage. Coverage begins on the *first day of the month following your hire date*.* *Dental and Vision Insurance* – Affordable coverage options for preventive and ongoing care.* *Employee Assistance Program (EAP)* – Confidential support services to assist with personal and professional challenges.* *FinFit* – Financial wellness resources to support smart financial planning and management.* *401(k) Retirement Plan* – Includes both Traditional and Roth options, with *employer matching up to 4%*.* *Company-Paid Life Insurance* – Providing financial protection for you and your loved ones.* *Annual Performance-Based Bonus* – Recognizing and rewarding individual and company achievements.* *Paid Time Off (PTO)* – Accrual begins immediately, starting at *120 hours per year*, prorated based on hire date.* *Paid Sick Leave* – *56 hours annually* to support your health and wellness.* *Paid Holidays* – *12 company-observed holidays* each year.* *Volunteer Day* – One paid day annually to support community involvement.* *Tuition Reimbursement* – Financial assistance for job-related education and professional development.Job Type: Full-timePay: $75,000.00 - $85,000.00 per yearAbility to Commute:* Bronx, NY 10457 (Preferred)Ability to Relocate:* Bronx, NY 10457: Relocate before starting work (Preferred)Work Location: In person

Created: 2025-08-12