Medical Records Specialist II

POSITION DESCRIPTION: Scans and imports electronic patient medical records, identifies key data elements and documents in the medical record and accurately interprets and extrapolates into IHA patient EHR charts. Assists with ICS and Fax Server training. ESSENTIAL JOB FUNCTIONS: Scans and imports electronic patient medical records, identifies key data elements in the medical record and accurately interprets and extrapolates into IHA patient EHR charts. Tasks relevant patient documentation to appropriate office workgroup or provider PAQ''s as directed by each office protocol for office/provider review. Enter data counts into appropriate grid. May assist in managing Rosetta Holding Tank for interface documents. Assists with Chart Audits. Creates and maintains training materials, trains office staff on ICS and Fax Server. May monitor projects assigned to central medical records staff to ensure deadlines are met. May monitor the central medical records team''s work for quality, accuracy and timeliness. Performs testing on ICS upgrades prior to moving to production. Assists with special projects to support data entry, compilation of data to develop reports, copying records into or from EMR as needed. Attends meetings and Webex to support the department. Provides support for other departments as needed. Assists with special projects and assumes additional projects as assigned. ESSENTIAL QUALIFICATIONS: EDUCATION: High School Diploma or equivalent required. Bachelor''s degree preferred; Prior experience as medical records abstractor may substitute for education qualification. CREDENTIALS/LICENSURE: Prefer R.H.I.T. certification or eligible for R.H.I.T. certification. Medical Assistant certification preferred; may also hold current LPN or RN license, but is not required. MINIMUM EXPERIENCE: One to three years'' experience in a medical office environment required, with at least one year IHA seniority. Prior experience in Medical Records and Data Abstraction preferred. POSITION REQUIREMENTS (ABILITIES & SKILLS): Sufficient knowledge of mathematics. High level of proficiency in operating a standard desktop and Windows-based computer system, including but not limited to, EMR / EHR software/templates, NextGen , Microsoft Word and Excel, intranet and computer navigation. Ability to use other software as required while performing the essential functions of the job. Excellent communication skills in both written and verbal forms, including proper phone etiquette. Ability to speak before groups of people. Ability to work collaboratively in a team-oriented environment; courteous and friendly demeanor. Ability to work effectively with various levels of organizational members and diverse populations including IHA staff, providers, family members, insurance carriers, and vendors. Ability to effectively transition between office locations. Ability to cross-train in other areas of practice in order to achieve smooth flow of all operations. Good organizational and time management skills to effectively juggle multiple priorities and time constraints. Ability to exercise sound judgment and problem-solving skills, specifically as it relates to interpreting customer issues and applying a solution. Ability to handle patient and organizational information in a confidential manner. Successful completion of IHA competency-based program within introductory and training period. Sufficient knowledge of medical terminology, standard medical abbreviations, and pharmacy terms sufficient to identify proper location of specific health information. Ability to travel to other office/practice sites and meeting and training locations.

Created: 2021-11-29