Assistant to Controller

PRIMARY RESPONSIBILITIES Acts as primary company receptionist and directs callers appropriately. Receives/greets all visitors and assures proper direction of visitors, keeps visitor log. Answers customer inquiries within the scope of his/her area of responsibilities. Assists with the daily posting of packing slips after shipment occur. Assists with the invoicing of said packing slips, then keeps a log of all invoices by day / branch. Scans & files all invoices A couple times per month, may have to balance manual spreadsheet totals to system totals and find variances. Assists Controller with matching packing slips to payable invoices, stamps & codes for approval. 1-2 times per week, enters payable invoices, may proof work using provided report, scans/attaches/files correctly. Matches paid payable invoices with payment stubs after checks/vouchers are created, then files all paid invoices. Distributes all invoices to customers via mail, fax or email then scans/attaches/files invoices daily into customer files. Communicates aged accounts to customers / maintains customer account system notes; Prepares an Over-60 report daily prior to morning shipping meetings. Files all production work orders with pending sales orders daily. Pulls shipped orders and reviews with invoices for accuracy/completion. Scans/attaches/files closed customer purchase orders. Performs general clerical tasks such as typing, filing, ordering supplies, etc. Performs such other duties as may be assigned by management or the Controller. REQUIRED JOB SKILLS Working knowledge of computer operation, able to operate Microsoft Outlook, Word and Excel at an intermediate level. Able to operate a keyboard and type at least fifty (50) words per minute. Able to operate general office equipment such as fax and multi-purpose machines, computer printers, etc. Pleasing, outgoing personality, able to interact well with customers, visitors, management and co-workers. Able to communicate well over the telephone to both customers and co-workers. Ability to read and comprehend documents such as customer orders and inquiries; and Familiarity with the company''s quality system and applicable procedures, and the company''s work and safety rules and procedures. Nesco Resource and affiliates (Lehigh G.I.T Inc, and Callos Resource, LLC) is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.

Created: 2021-11-29