Operations Assistant

As the Operations Assistant, your duties will include but not be limited to: Receive all incoming vendor invoices for all U.S. offices from Operations and Technology Departments via electronic or paper delivery Identify appropriate firm and department account numbers for vendor invoices and expenses Promptly obtain necessary approvals from managers and directors Promptly submit vendor invoices to Accounts Payable Department via ChromeRiver Expense Software Manage all critical vendor invoices from the Operations, Technology and other firm departments to ensure prompt payment Correspond with vendors and respond to inquiries regarding payments and firm account status Establish and maintain vendor relationships, which includes understanding of services provided, vendor terms, contractual terms relevant to invoicing and payment process and troubleshooting Monitor the payment process Assist with notification of building management, vendors, contractors, etc., to schedule maintenance work and site visits Assist in gathering packing slips, etc., to satisfy the firm''s verification process for submitting invoices for fixed asset procurement Run reports in ChromeRiver Expense Software and other firm systems to assist with expense management and to support other Operations-related projects and initiatives General assistance with daily tasks to ensure efficient operations within the Chicago office space as delegated by Facilities Supervisor and the Office Manager Prepare and submit expense reports in ChromeRiver Expense Software Making and managing travel arrangements when necessary Additional duties as assigned Skills & Competencies: Strong attention to detail Ability to prioritize and multitask in a fast-paced environment Ability to handle confidential information in a discreet, professional manner Excellent verbal and written communication skills Ability to interact effectively and professionally with clients and all levels of personnel, including attorneys, coworkers and administrators Qualifications & Required Experience: College degree preferred Law firm experience preferred Knowledge of general accounting procedures Position also requires the ability to work under pressure to meet strict deadlines. Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Microsoft Office Suite Billing software, preferably ChromeRiver Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records

Created: 2021-11-29