Human Resources Specialist (Payroll and Benefits/Parks ...

Position Information Posting Title Human Resources Specialist (Payroll and Benefits/Parks and Recreation Department) Job Requisition Number COA084558 Position Number 113773 Job Type Full-Time Division Name Human Resources Minimum Qualifications Education and/or Equivalent Experience: Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications. Licenses and Certifications Required: None. Notes to Applicants The City of Austin Parks and Recreation Department (PARD) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The purpose of this Human Resources Specialists is to act as member of the Payroll and Benefits team and provide administrative support with duties including, but not limited to, payroll processing, leave management coordination, new hire paperwork coordination, customer service, file and records retention management and other duties as assigned. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as "See Resume" will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) may be required as part of the recruitment process. Virtual Interviews: PARD may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds. Prolonged periods of sitting at a desk and working on a computer. Must be physically and mentally able to communicate, respond and work with participant''s needs and safety issues. Other Information: Posting Guidelines: PARD reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Work/Location Schedule Notes: May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Tobacco and Vape-Free Workplace: PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $20.81 - $26.54 per hour. Hours Work/Location Schedule Notes: Monday through Friday, 8:00 AM to 5:00 PM. May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Job Close Date 12/03/2021 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 200 South Lamar, Austin, 78704 and Virtually Preferred Qualifications Preferred Experience: Experience administering employer provided benefits including Families First Coronavirus Response Act (FFCRA), Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA) and Worker''s Compensation (WC) benefits. Experience performing payroll and timekeeping functions including entering employee timesheets and reviewing timesheets to reconcile payroll discrepancies. Experience leading benefits classes/workshops. Experience as a public servant in government service or municipal civil service setting. Preferred Skills: Proficient with the City of Austin Banner System or similar HRIS, payroll, or human resource management software. Advanced proficiency in Adobe Acrobat and Microsoft Office including Word, Excel, Outlook and PowerPoint. Ability to read, write and speak in English/Spanish. Other: Possess current/valid SHRM-CP, SHRM-SCP, other related HR Certifications. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in implementing, administering, and evaluating HR programs. Assists in developing and implementing systems, policies, procedures, strategies, and process work flows for use within departments. Provides information to employees in assigned area(s) of responsibility, and conducts basic research and makes appropriate recommendations based on findings. Provides advice and counsel to management and other employee groups related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations. Assists in solving HR problems, creating best practices, making recommendations, and monitoring implementation of agreed-upon actions until the problem has been resolved. Researches information as requested and/or needed; compiles data; and writes informational memos, letters, reports, forms, plans, documents, and queries using computer, spreadsheets, databases, or presentation software. Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances; and presents recommendations within the area of specialization for corrective action when needed. Collaborates and participates on teams with HR and other stakeholders. Responsibilities- Supervision and/or Leadership Exercised:May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of assigned HR area. Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.Knowledge of City practices, policies, and procedures.Skill in oral and written communication.Skill in handling multiple tasks and prioritizing.Skill in using computers and related software.Skill in data analysis and problem solving.Skill in planning and organizing.Ability to handle hostility, conflict, and uncertain situations.Ability to work with frequent interruptions and changes in priorities.Ability to train others.Ability to develop and maintain current knowledge in the assigned HR areas.Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications. Do you meet the minimum qualifications? Yes No * In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications. (Open Ended Question) * Which of the following describes your proficiency with Microsoft Excel, Word, PowerPoint, Outlook, and Adobe Acrobat Pro. No experience Basic: create/edit sample documents spreadsheets, emails & simple presentations. Intermediate: create/edit a variety of documents & spreadsheets: reformat document features such as color, font style and size of text, changes page size/width, & filter/sort data fields, create a variety of presentations & reformat individual slides. Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as table charts, mathmatic formulas hyperlinks, graphics; data/merge, import data from one document to another, create/edit complex, professional quality. * How many years of experience do you have using the Banner System? No experience 2 years or less More than 2 years but less than 5 years 5 years or more * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * If selected as a top candidate, do you agree to a criminal background investigation? Yes No * If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents

Created: 2021-11-29