Administrative Assistant - Kiewit Building Group

Requisition ID: 130801 Job Level: Mid Level Department: Business Management Market: Building Employment Type: Full Time Position OverviewWe are currently looking for a proactive Administrative Assistant to support our growing demands at Kiewit Building Group. Position will provide exceptional office administration support to a fast paced construction project with high expectations in Omaha, NE. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks. District OverviewKiewit Building Group specializes in constructing office buildings, industrial complexes, education and sports facilities, hotels, hospitals, transportation terminals, science and technology facilities, manufacturing, retail and special-use facilities and extensive interior construction with tenant improvements. Its capabilities include general construction, construction management, design-build, design-assist and turn-key project development."¯ Kiewit also provides fast, accurate preconstruction project management services."¯ LocationThis role will support Kiewit Building Group with multiple projects in Omaha, NE. Responsibilities• Responsible to perform administrative, clerical and receptionist duties • Expense reconciliation • Accounts Receivable • Assist with completion of payroll, time entry, payroll reconciliation • Order office supplies and stock and maintain breakrooms • Assist with all account payable transactions, PO maintenance, invoice reconciliation • Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments • Gather and review support for contract billing • Assist with various special projects Qualifications• 3+ years of Administrative experience required • Associates degree preferred • Valid Driver''s License • Supply management and inventory control experience • Organizational skills • Tracking budget expenses • Reporting skills • Attention to detail • Excellent customer service skills and a positive, can-do attitude • Professional phone manner • Must be highly proficient in Microsoft Word and Excel and Power Point • Flexibility in schedule - early/late as needed • Ability to juggle multiple projects/assignments • Ability to work with various personalities • Other software package experience that is preferred includes SharePoint, Concur, Bluebeam Additional Requirements: Absent an approved exemption, due to federal, state, local, provincial and/or client-requirements, this position may require an individual to be fully vaccinated by an FDA-approved or authorized COVID-19 vaccine or undergo weekly testing upon hire and as a condition of continued employment. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Created: 2021-11-29