Office Manager

About KB HomeKB Home is one of the largest and most recognized homebuilders in the United States and has built nearly 650,000 quality homes in our more than 60-year history. Today, KB Home operates in 45 markets from coast to coast. What sets KB Home apart is the exceptional personalization we offer our homebuyers from those buying their first home to experienced buyers allowing them to make their home uniquely their own, at a price that fits their budget. As the leader in energy-efficient homebuilding, KB Home was the first builder to make every home it builds ENERGY STAR® certified, a standard of energy performance achieved by fewer than 10% of new homes in America, and has built more ENERGY STAR certified homes than any other builder. An energy-efficient KB home helps lower the cost of ownership and is designed to be healthier, more comfortable and better for the environment than new homes without certification. We build strong, personal relationships with our customers so they have a real partner in the homebuying process. As a result, we have the distinction of being the 1 customer-ranked national homebuilder in third-party buyer satisfaction surveys. Learn more about how we build homes built on relationships by visiting .JOB SUMMARY: Responsible for Las Vegas, Boise and Seattle Division with an emphasis on processing payroll, recruitment, HR, facilities management, and administrative support duties. Travel to multiple division offices may be required in the future. ESSENTIAL DUTIES AND RESPONSIBILITIES: Payroll/Benefits:Collects all employee payroll related information to administer the payroll processes for the Las Vegas, Boise and Seattle Division twice per month. Reviews information and ensures all approvals are obtained. Submits payroll paperwork to Corporate Payroll for processingMonitors etime entries in connection with payroll processes. Works directly with employees and managers regarding e-time entries, edits, or correctionsProcesses all Requests for Time-Off (RTOs) and monitors hours for non-exempt employeesResponds to general inquiries from employees regarding benefits, Payroll or HR policiesPoint of contact for resolving payroll issues/correctionsProcesses cash awards/prizes and bonuses - assists with maintaining the division''s bonus plansSubmits Personnel Change Notices (PCNs) for personnel changes and completes new hire paperwork, termination paperwork and promotion paperworkAudits payroll registers and resolves issues timely. Distributes paychecksAssists HR Director and Corporate Benefits with administering and tracking leaves of absence (LOA) and Worker''s Compensation claimsRecruiting/Hiring/Talent Management:Works with HR Director to manage the performance review process. Tracks manager''s completion rates with writing and delivering reviews. Works with HR Director to coach managers as neededAssists HR with updating, revising, and creating job descriptions Compiles and submits headcount requests to VP of HR, and prepares headcount analysis reportCoordinates and manages pre-employment assessment process at division levelDrives the interview process including collecting resumes, setting-up interviews, and monitoring the completion of background and reference checks to ensure timely hire datesGenerates offer letters and executes new hire coordination with ManpowerBack up for the Talent Development Specialist to conduct new hire orientationsCreates and keeps Organizational Charts updatedEstablishes temporary agency relationships and manages all requests and assignments for Temp LaborMonitors SABA employee training and ensures timely completion for assigned employeesFacilities Management:Performs COVID-19 Safety Officer responsibilities which include keeping an adequate supply of PPE, collecting and storing employee wellness confirmations, point of contact for tracking COVID related matters, and conducting twice daily facility walks to ensure compliance with the company''s Re-opening PlaybookResponsible for facilities management issues such as office supply orders, building repairs, cleaning crew, space planning and office movesMonitors effectiveness of the cleaning crew and resolves any issues that come upAssists with updating the emergency response plan for division(s) and ensures that it is communicated to all employeesOffice Management (All division equipment, files, etc., work with landlords, building maintenance, breakroom refreshment, office supply ordering/stocking, couriers, and process invoices)Manage municipality licenses/tax certificates and ROC updates Assist with division safety. File Worker''s Comp claims. Report all Accidents and Incidents to Corporate Risk ManagementUpdate and maintain required labor postersManage office administrative tasks assigned to Studio CoordinatorNotary - keep active license and notarize company documents when requiredEmployee Relations:Informs VP of HR of employee issues/concerns and may conduct initial employee interviews to determine root cause of concern. Forward all Ethics Policy related concerns to VP of HR Conducts Exit Interviews with employees and summarizes data - looks for trends and discuss issues and possible solutions with VP of HRExecutes the off-boarding process with employees including company property retrieval process and providing final checksUpdates/posts Regulatory/Labor posters within assigned division(s) and field officesPlans and organizes division meetings, quarterly events and annual holiday party EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS: Education/Certifications/Licenses Bachelor''s degree in Business Administration, Human Resources, or another related field preferredExperience 5+ years'' experience or equivalent combination of education, training, and experience as an HR Generalist/Office Management role with Human Resources background and responsibilities Knowledge, Skills & AbilitiesFoundational knowledge of HR and Payroll related laws and guidelinesProven ability in handling confidential and sensitive employee matters and compensationStrong verbal and written communication, with the ability to take complex concepts and communicate succinctly and accuratelyExceptional interpersonal skills within all levels of the organization - ability to build relationships, establish trust, and maintain neutralityResults orientedAttention to detail Strong ability to multi-taskStrong ability to work within a team-setting, inclusive of other''s ideas, motivates othersExcellent organizational and project management skillsProficient in Microsoft applications, including Word, Excel, Power Point and Outlook. AS400 database and E-time experience is a plusWork Requirements Work onsite at the Las Vegas Division Office (flex time minimum 3 days a week)Valid driver''s license requiredOccasional travel required to assigned client locations or local sales officesWork 8-hour days with flexibility for overtime when necessaryConduct business in a professional and ethical manner to potential buyers, trade partners, and coworkers to reinforce goodwill and profitability for the companyFind out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home!This position is being recruited by ManpowerGroup Talent Solutions RPO, on behalf of KB Home. Qualified candidates are encouraged to apply.

Created: 2021-11-29