AP Specialist

Growing non-profit Social Equity Development Corporation and our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive. Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 8,000 individuals and families annually in five languages. Programs include: early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Position Summary The AP Specialist position reports directly to the Accounting Supervisor and is characterized by great attention to detail, strict adherence to company policies and internal controls. Must have the ability to communicate clearly with staff and outside vendors. The position includes the processing of all invoices and proper expense distribution of the resulting payments. The position works closely with the Accounting Supervisor and Grant Staff Accountant to ensure accurate account coding and fund allocations, as well as accounts payable reconciliations for the month-end and year-end closing process. This position required to cooperate with and support other account staff and departments. Responsibilities Essential duties and responsibilities include, but are not limited to the following: Review all invoices for appropriate documentation and approval prior to payment. Work with accountants, program staff to determine coding of invoices and inquiries. Perform weekly check run following accounts payable processing schedule. Processing payments for all requests, vendor invoices, and employee expense reports. Reconcile vendor statements and maintain strong vendor relationships: resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability. Set-up and maintain ACH information for payees. Produce all reports for month-end processing to ensure accurate accounting of all outstanding invoices. General ledger account reconciliations. Reconcile and process monthly company''s credit card statement and ACH payments. Create and maintain vendor files, and obtain W-9 for all new vendors. Prepare 1099''s at year-end for all eligible vendors, contractors, and suppliers. File 1096. Initiate stop payments and request cancelled checks from bank, as needed. Submit positive pay activity to bank. Ensure optimal use of corporate funds and maximize cash flow by paying invoices according to terms and coordinating cash flow needs with the Accounting Supervisor and/or the Controller. Assist with all audit inquiries, copies, etc. Assist with expense accruals calculations. Prepare monthly accounts payable Aging and Accounts Payable Closing Schedule. Develop, implement and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines. Perform additional duties as may be assigned.

Created: 2021-11-29