Onboarding Administrator

Staffmark is hiring for multiple Onboarding Administrator positions for one of Nashville''s leading healthcare companies. If you are looking for a new position in Human Resources, Staffmark would love to speak with you! Job Details: Title: Onboarding Administrator Type: Temporary; Full-time Shift: 8:00 a.m. - 4:30 p.m. Pay rate: $17/hr Location: REMOTE Training: Training is scheduled the for the first 8 weeks M-F from 7:30 a.m. - 4:00 p.m. After training has ended you will begin the shift listed above. Summary: The HR Service Center Onboarding/Recruiting Administration Representative is a member of the HR Service Center team, responsible for providing customer service and support to candidates, employees (active and inactive), managers, HR Field staff, and company vendors for questions, issues, and problems related to onboarding administration. General Responsibilities: Troubleshoot questions from field HR Representatives and partnering HROC ServiceGroups regarding Lawson system, new hire actions, payroll information, licensure and certifications. Facilitate license updates in Lawson on behalf of Third Party Vendor, License Manager Pro. Oversee and adhere to File Maintenance Standards in conjunction with Employee File Document Matrix. Provide immediate, timely, efficient support to HR staff during surveyor audits (IE: Joint Commission) by retrieving documentation, reviewing information to coordinate historical record and compile into Survey Template. • Support enterprise-wide employee tuition reimbursement program by reviewing supporting documentation, calculating eligible balance and, entering onetime tuition payments in Lawson. Assist Integrated Lines of Businesses by entering Influenza compliance into Atlas(Trinisys). Assist managerial staff with employee actions when needed. This includes but is not limited to: terminations, payroll adjustments, internal transfers, onetime payments and status changes. In alignment with Leadership and Organizational Development Initiative, review all changes/new position maintenance requests for approval or denial. Provide FMLA and Leave of Absence information to a third party vendor (Sedgwick, Prudential, etc.) for all HCA employees when requested. Facilitate 'second-day'' entry of licensure and education, as well as upload background checks and drug screens appropriately for all hired employees. Accept and complete data entry upon receipt of certification renewals via case ticket from Employees, Managers, HRBPs, etc. Manage alternate rate entry and edits in Lawson upon receipt of request and approval from Compensation COE. Assist in updating employee badge information, W4s and direct deposit. Serve as a liaison between employees and payroll service center. Enter and upload all Performance Evaluation in Lawson HR system. Assist managers and local HR in entering and uploading disciplinary action information to employee records. Review employees'' current position within Onboarding to complete/update start date for all new hires, rehires and transfers appropriately per HRBP/Manager/Recruiter request. Provide excellent customer service. Respond to both phone and online inquiries from employees and managers at all levels and resolve questions/issues by accessing information in multiple systems on the computer. Route/refer calls for advanced support and follow up as required. Handle requests for administrative tasks and inquiries. Process transactions by collecting required information or back-up documentation from employee/manager/HR, including probing for additional information if unclear, performing data entry, sending requested documents, etc. Perform transaction processing in support of HR functions, including data entry, filing, sending correspondence, etc. Provide help on navigating internal resources on self-service and HR technology tools. Respond to electronic employee requests for HR tool support and guidance on reports. Manage workload efficiently to fulfill commitments in a timely manner Liaise between the HR Service Center, Payroll shared services, HR vendors, and other Centers of Expertise, as appropriate Perform required tasks in accordance with established service level agreements (SLAs) Must be available and equipped with internet in order to work from home on an as needed bases due to business needs. ie. Inclement Weather Qualifications required: Bachelor''s degree Previous experience in human resources is preferred but not required Prior knowledge of HR concepts and terminology Must be flexible, work well under pressure, and have the ability to readily adapt to change Able to manage multiple priorities, think tactically and strategically, demonstrate objectivity, be results-oriented, and show initiative and creativity About Staffmark Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

Created: 2021-11-29