Tax/Corporate Legal Assistant

Statewide law firm seeking a Legal Assistant with experience to in their Miami office. Legal Assistants perform a wide variety of administrative tasks, which include providing a high level of client service and support, while consistently producing an excellent work product. The Assistant maintains general knowledge of the firm''s practice areas/groups and specialized knowledge of the assigned timekeepers'' practice area(s) and clients to ensure extraordinary client satisfaction.JOB DESCRIPTIONFollowing the Firm''s established document processing methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials, and/or dictation. Prepares a variety of forms and creates new documents using the Firm''s Best Practice methods.Schedules and maintains timekeepers'' calendars, where puts, reviews, edits, and closes timekeepers'' time entries through the Firm''s time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.Prepares timekeepers'' expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.Opens new matters and generates client conflict checks. Sets up and maintains timekeeper''s work paper and electronic files, including daily and regular filing. Indexes and prepares files for off-site storage.Prints and organizes a variety of documents received in a range of formats, including emails, attachments.As requested, answer the telephone and accurately takes and relays messages. Arranges for video conferencing and sets up conference calls.Volunteers for overflow work. Actively seeks to maximize productivity and promote teamwork.Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.Other duties and projects as assigned.CUSTOMER SERVICEResponds to customer/client requests in a professional manner.Identifies and responds to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate.Builds effective working relationships.FIRM KNOWLEDGEDemonstrates knowledge of the firm''s culture, practices, business, and structure.Demonstrates knowledge and adherence to basic firm policies, procedures, and ITIATIVETakes initiative beyond routine responsibility.Seeks and accepts new responsibilities.Seeks development opportunities to enhance skills.ACCOUNTABILITYOwns mistakes and takes corrective action.Meets work deadlines as assigned.Meets firm standards for attendance and punctuality.Meets deadlines for all required firm processes, including timesheets, time entry, and other financial documentation.WORK MANAGEMENTWorks well independently.Demonstrates dedication to producing quality work products.Pays attention to detail when completing work anizes and prioritizes workload appropriately.Utilizes resources appropriately to complete work in the most efficient manner.Cooperates and demonstrates flexibility when facing MUNICATIONInteracts effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals.Proactively communicates the status of work.Understands the need to ask questions and seek guidance.Expresses thoughts, accurately, and concisely, both verbally and in writing.TEAMWORKBuilds effective relationships with coworkers.Participates and contributes fully as a team member.TECHNOLOGYUtilizes technology to carry out job responsibilities.Determines most appropriate technology to accomplish a task.Seeks ways to utilize technology to improve efficiency.QUALIFICATIONSFive (5)+ years of office experience preferred.Law firm experience preferred.Billing experience, including electronic billing, is preferred.Working knowledge of Microsoft applications60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.Attention to detail and good organizational and analytical skills.Flexible attitude and the ability to deal well with changing assignments and priorities.Flexible for overtime.Ability to multi-task.Professional appearance and demeanor.HOURSCore hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including lunch hour, with flexibility for overtime as needed.Beacon Hill Staffing Group is an EEO pany Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting look forward to working with you.Beacon Hill. Employing the Futureâ„¢

Created: 2021-11-29