HR Operations Coordinator

Our client, a well-established institution is hiring for an HR/Ops Coordinator on a direct hire basis.Responsibilities:The HR/Operations Coordinator performs advanced, diversified and confidential Operations and Human Resources functions including executive level support. Executes programs and provides the highest quality of customer service, ensuring a positive outcome.A member of the Operations team, collaborates with each member of the team to ensure all staff have the tools and resources needed to perform their jobs efficiently and effectively.Recruits talent and serves as the first representative in communicating its mission, goals, and culture. Via project management, leads hiring and onboarding processes. Tracks and proactively manages data on new staff, exiting staff, and transfers.Maintains thorough knowledge of organization and department priorities and programs. Composes and edits correspondence and other written materials.Schedules and coordinates meetings, trainings, complex interviews, and special events. Prepares and briefs executives. Compiles data, statistics and other information and materials as needed.Assists with preparation of the budget. Provides coverage as needed for the review and approval process of day-to-day financial processes. Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports.Collaborates with the Associate Director to implement effective recruiting strategies. Using strong project management skills, manages multiple and complex steps of the recruitment and hiring process, including but not limited to: Screening resumes, sourcing candidates and managing applicant pools, conducting both phone and in-person interviews, collaborating with hiring managers to ensure successful recruitments, and performing reference checks.Creates strategic and targeted materials and communications for interviews, hosts interviews, and collaborates across the team to ensure an excellent candidate experience.Writes strategic and high quality copy for external jobs postings, social media posts, and recruiting marketing materials.Supports the planning, scheduling, and execution of a wide variety of meetings, including monthly staff meetings, the annual retreat, cross-departmental meetings, ad hoc meetings, and Professional Training and Development poses, edits, prepares internal and external communications to a wide audience. This could include: emails, policies, analysis of survey results, and power point presentations, and other materials as needed.Serves as a backup to the Development Assistant, Human Resources & Front Office, providing coverage throughout the day as needed or when the Development Assistant is out of the office.Assists with a wide range of Operations team tasks, examples include but are not limited to: check processing, printing and mail requests, assessing and seeing facilities requests through to completion.Manages HRIS data management activities, including Workday and FAS transactions ensuring data integrity and compliance.Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.Performs other related work as needed.Requirements:2+ years of related experienceBachelor''s Degree requiredProficiency in various systems including Microsoft Office Suite and proprietary systemsAbility to work in a fast-paced, professional environmentBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to pany Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting We look forward to working with you.Beacon Hill. Employing the Future (TM)

Created: 2021-11-29